Explanation
BACKGROUND: For the option to purchase Traffic Signal Mast Arm Poles for the Department of Public Service, Division of Planning and Operations, the largest user. Traffic Signal Mast Arm Poles will be installed on roadways throughout the City of Columbus. The term of the proposed option contracts would be through October 1, 2012 with the option to extend two additional one year periods, subject to mutual agreement by both parties, in accordance with formal bid SA003663. The Purchasing Office opened formal bids on September 2, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003663). Thirty bids were solicited (MAJ:29, F1: 1); Four bids was received (MAJ:4 ).
The Purchasing Office is recommending award of three contracts to the lowest responsive, responsible, and best bidders:
General Supply and Services, Inc., dba GEXPRO., CC#205021902. Exp. 04/02/2011
Loeb Electric Company; CC# 314236750, Exp. 07/09/22
Path Master, Inc. CC# 341233777, Exp. 05/11/2011
Total Estimated Annual Expenditure: $50,000.00
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Fund. City agencies will be required to obtain approval to expend from their own appropriations.
Title
To authorize and direct the Finance and Management Director to enter into three contracts for the option to purchase Traffic Mast Arm Signal Poles for the Department of Public Service with General Supply and Services, Inc. dba GEXPRO; Loeb Electric Company; and Path Master, Inc. to authorize the expenditure of three dollars to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency ($3.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 2, 2010 and selected the lowest responsive, responsible and best bid; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing an effective option contract for the Department of Public Service to efficiently maintain its supply chain and service to the public; and
WHEREAS, in order to ensure Traffic Mast Arm Signal Poles are supplied without interruption for installation on various roadways throughout the City of Columbus, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service Division of Planning and Operations in that it is immediately necessary to enter into a contract for an option to purchase Traffic Mast Arm Signal Poles thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contracts for the option to purchase Traffic Mast Arm Signal Poles for the term ending October 1, 2012 with the option to extend for two additional 1- year periods in accordance with Solicitation No. SA003663 as follows:
General Supply and Services, dba GEXPRO. Items. 1, 2, 4, 7, 9, 10, 11, 13, 14, 15, 16, 19, 23, 25, 26, 34, 35, 38, 39, and 47 Amount $1.00
Loeb Electric Company. Items: 3, 5, 6, 8, 12, 17, 18, 20, 21, 22, 24, 27, 28, 29, 30, 31, 32, 33, 36, 37, 40, 41, 42, 43, and 48
Path Master, Inc. Items: 44, 45, and 46
SECTION 2. That the expenditure of $3.00 is hereby authorized from the Mail, Print Services, and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.