Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase marking paint, chalk, and tools with HD Supply Construction Supply Ltd. The contract is for city wide use for marking paint, chalk, and tools. Spray paint, chalk, barricade tape, and flags are used to mark sidewalks, roads, construction sites and playing fields. The term of the proposed option contract would be approximately two (2) years, expiring April 30, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on May 3, 2018. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ008738). Six bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
HD Supply Construction Supply Ltd., CC# 002046, expires May 24, 2020, Item Categories 1 thru 5, $1.00
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase marking paint, chalk, and tools with HD Supply Construction Supply, Ltd.; and to authorize the expenditure of $1.00 from the General Budget Reservation BRPO000978. ($1.00).
Body
WHEREAS, the Marking Paint, Chalk, and Tools UTC will provide for the purchase of spray paint, chalk, barricade tape, and flags used to mark sidewalks, roads, construction sites and playing fields; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 3, 2018, and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management to authorize the Director to enter into the a Universal Term Contract for the option to purchase marking paint, chalk, and tools, after the earliest period allowed by law; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase marking paint, chalk, and tools, in accordance with Request for Quotation RFQ008738 for a term of approximately two years, expiring April 30, 2020, with the option to renew for one (1) additional year, as follows:
HD Supply Construction Supply, Ltd., Item Categories 1 thru 5, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.