Explanation
1. BACKGROUND
This ordinance authorizes the Director of the Department of Public Service to enter into contract with Complete General Construction Company for the Bridge Rehabilitation - Whittier Street Bridge Rehab and SUP widening project and to provide payment for construction, construction administration and inspection services.
This contract includes the rehabilitation of the Whittier Street Bridge over CSX and NS Railroads and the approach roadway work necessary for the widening of the existing sidewalk into a 10 foot wide shared use path (SUP) between Front Street and 1250 feet west of Front Street at the existing Scioto River Trail access point, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is February 12, 2024. The project was let by the Office of Support Services through Vendor Services and Bid Express. Two bids were received on November 14, 2023, (both majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/ODI Certification
Complete General Construction Co. $3,311,062.04 Columbus, OH Majority
Shelly and Sands, Inc. $3,444,315.32 Columbus, OH Majority
Award is made to the lowest responsive and responsible and best bidder, Complete General Construction Company, for their bid of $3,311,062.04. The amount of construction administration and inspection services will be $331,106.20. The total legislated amount is $3,642,168.24.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
Complete General Construction Company’s certification was in good standing at the time the bid was awarded.
As part of their bid Complete General Construction Company has proposed the following subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
Twin Rivers Construction Co. Marietta, Ohio MAJ
Paul Peterson Company Columbus, Ohio MAJ
Lake Erie Construction Co. Norwalk, Ohio MAJ
Flatrock Bridge Group Maumee, Ohio MAJ
Griffin Pavement Striping Columbus, Ohio MAJ
Bridges Bros. Trucking LLC Columbus, Ohio MBE
Goldtech Columbus, Ohio MBE
McDaniels Construction Columbus, Ohio MBE
Cap-Stone & Associates Columbus, Ohio WBE
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Complete General Construction Company is CC006056 and expires 05/10/2025.
3. PRE-QUALIFICATION STATUS
Complete General Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funding in the amount of $2,588,610.38 is available and appropriated within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2023 Capital Improvements Budget is required and a transfer of cash and appropriation to establish sufficient budget authority for this project and to align spending with the proper project.
The remaining balance of $1,053,557.86 is available in the Special Purpose Fund, Fund 2223 and these funds will need to be appropriated.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 10% as assigned by the City’s Office of Diversity and Inclusion (ODI). Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
Title
To amend the 2023 Capital Improvement budget; to authorize the transfer of funds and appropriation within the Streets and Highways Bond Fund; to appropriate funds from the Special Purpose Fund; to authorize the Director of the Department of Public Service to enter into contract with Complete General Construction Company for the Bridge Rehabilitation - Whittier Street Bridge Rehab and SUP Widening project; and to authorize the expenditure of $3,642,168.24 from the Streets and Highways Bonds Fund and the Special Purpose Fund for the project. ($3,642,168.24)
Body
WHEREAS, the Department of Public Service is engaged in the Bridge Rehabilitation - Whittier Street Bridge Rehab and SUP Widening project; and
WHEREAS, the work for this project consists of the rehabilitation of the Whittier Street Bridge over CSX and NS Railroads and the approach roadway work necessary for the widening of the existing sidewalk into a 10 foot wide shared use path (SUP) between Front Street and 1250 feet west of Front Street at the existing Scioto River Trail access point, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Complete General Construction Company will be awarded the contract for the Bridge Rehabilitation - Whittier Street Bridge Rehab and SUP Widening project; and
WHEREAS, the Department of Public Service requires funding to be available for the Bridge Rehabilitation - Whittier Street Bridge Rehab and SUP Widening project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2023 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary for Council to authorize a transfer of funds and appropriation within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, funds must be appropriated within the Special Purpose Fund; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 10% as assigned by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvements Budget authorized by ordinance 1711-2023 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P530301-160380 / Bridge Rehabilitation - Whittier Street Bridge Rehab and SUP Widening (Voted Carryover) / $1,708,418.00 / $65,948.00 / $1,774,366.00 (to match cash)
7704 / P530301-260275 / Bridge Rehabilitation - Front Street over Conrail South of Nationwide (Voted Carryover) / $210,000.00 / ($210,000.00) / $0.00
7704 / P530301-992022 / Bridge Rehabilitation - Annual Citywide Contract (2022) (Voted Carryover) / $1,415,675.00 / ($1.00) / $1,415,674.00
7704 / P533008-100000 /Arterial Street Rehabilitation - Williams Road Corridor - Scioto River to South Hamilton Road (Voted Carryover) / $1,400,000.00 / ($983,514.00) / $416,486.00
7704 / P530301-160380 / Bridge Rehabilitation - Whittier Street Bridge Rehab and SUP Widening (Voted Carryover) / $1,774,366.00 / $1,193,515.00 / $2,967,881.00
7704 / P530301-161503 / Bridge Rehabilitation - Long Street (U) CSX RR Bridge Painting (Voted 2019 SIT Supported) / $950,000.00 / ($950,000.00) / $0.00
7704 / P530301-161740 / Bridge Rehabilitation - US-33 (U) NS RR Bridge Painting (Voted 2019 SIT Supported) / $650,000.00 / ($33,512.00) / $616,488.00
7704 / P533008-100000 /Arterial Street Rehabilitation - Williams Road Corridor - Scioto River to South Hamilton Road (Voted 2019 SIT Supported) / $800,000.00 / $983,512.00 / $1,783,512.00
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2023, the sum of $1,053,557.86 is appropriated in Fund 2223 (Special Purpose), Dept-Div 5911 (Infrastructure Management), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $983,514.38, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P533008-100000 (Arterial Street Rehabilitation - Williams Road Corridor - Scioto River to South Hamilton Road), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P530301-160380 (Bridge Rehabilitation - Whittier Street Bridge Rehab and SUP Widening), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of $2.88 in appropriation, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530301-160380 (Bridge Rehabilitation - Whittier Street Bridge Rehab and SUP Widening), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management Project P530301-160380 (Bridge Rehabilitation - Whittier Street Bridge Rehab and SUP Widening), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 5. That the Director of the Department of Public Service be, and is hereby, authorized to enter into a construction services contract with Complete General Construction Company, 1221 East Fifth Avenue, Columbus, Ohio 43219, for the Bridge Rehabilitation - Whittier Street Bridge Rehab and SUP Widening project in the amount of up to $3,311,062.04 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $331,106.20.
SECTION 6. That the expenditure of $1,053,557.86, or so much thereof as may be needed, is hereby authorized in Fund 2223 (Special Purpose Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. That the expenditure of $2,588,610.38, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P530301-160380 (Bridge Rehabilitation - Whittier Street Bridge Rehab and SUP Widening), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 8. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 11. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.