Explanation
Background: The Department of Development seeks to modify a professional service contract with Fahlgren, Inc. dba Fahlgren Mortine to assist with creating the department’s communications strategy in an amount up to $75,000.00 authorized by Ordinance 2979-2023.
Original Agreement $74,880.00 Ordinance 2979-2023 PO426801
The work completed through this contract will educate audiences on how the department helps to make Columbus a more equitable community and foster prosperity for the city’s residents, businesses, and investors; highlight the Columbus Housing Strategy and demonstrate how our programming and funding activate the Strategy; demonstrate how economic development tools attract and retain businesses and promote capital investment; illustrate how our work helps business of all sizes reach their full potential, which in turn, creates community benefits; and show how our work fosters smart and sustainable growth.
The Department of Development would like to reallocate $5,000.00 from “Paid Media Spend” category of the original contract budget to the “Creation of Overview Video” category as the project requires reworking some video assets and shooting additional material for the department.
The department utilized the Request for Proposals (RFP) process in accordance with City procurement standards to solicit proposals. Proposals were submitted in response to RFQ026111 in accordance with the relevant provisions of Chapter 329 of the Columbus City Codes.
After careful review, the Proposal Evaluation Committee selected Fahlgren, Inc. dba Fahlgren Mortine to provide the Department of Development’s content marketing strategy for 2024.
FISCAL IMPACT: There will be no additional cost for the program.
CONTRACT COMPLIANCE: the vendor number is 045721; and expires 6/14/2025.
EMERGENCY DESIGNATION: Emergency legislation is requested in order to continue the process of crafting the Recovery and Resiliency report to share with the community to begin implementing recommendations without delay.
Title
To authorize the Director of Development to modify a contract with Fahlgren Inc. dba Fahlgren Mortine Fahlgren to amend the contract budget to move $5,000.00 from “Paid Media Spend” to “Creation of Overview Video”; and to declare an emergency. ($0.00)
Body
WHEREAS, the City of Columbus is needing to communicate and educating the public on the Department of Development’s work within the communities of Columbus; and
WHEREAS, the City of Columbus, utilized a Request for Proposals (RFP) process to identify and assess qualified firms; and
WHEREAS, proposals were submitted in response to RFQ026111 in accordance with the relevant provisions of Chapter 329 of the Columbus City Code, and Fahlgren Inc. dba Fahlgren Mortine received the highest overall score from the RFP committee; and
WHEREAS, Fahlgren is moving $5,000.00 from “paid media spend” to “Creation of Overview Video” as they had to rework some video assets and shoot additional material for the department; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to authorize the Director of Development to modify the contract with Fahlgren Inc. dba Fahlgren Mortine, reallocating funds within the original contract budget, to continue the process of crafting the annual report and communication strategy to share with the community and begin implementing recommendations, thereby preserving public health, peace, property and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development is hereby authorized to modify a contract with Fahlgren Inc. dba Fahlgren Mortine to reallocate $5,000.00 from the “Paid Media Spend” category of the original contract budget to the “Creation of Overview Video”, with no changes to the total contract amount.
SECTION 2. That, for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.