Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract (UTC) for CNG Fueling Services. The Division of Fleet Management is the primary user. The City of Columbus is currently working on the construction of a City-owned CNG fueling facility on the west side of Columbus to facilitate its fueling needs, particularly for Division of Refuse vehicles as well as other City equipment. After construction is completed it is likely that a back-up supply of CNG will be needed to serve City vehicles. Therefore, it is necessary to contract for CNG fueling services with the facility located nearest to the vehicles in need. The Division of Fleet Management has determined that U.S. Venture is the best and most efficient location to obtain CNG services in this instance and has requested the Division of Purchasing to enter into an option contract to provide for these services. It is requested that the City waive the competitive bidding procedure to allow for award to U.S. Venture, Inc., the location that Fleet Management has determined best suits the City's needs.
The Purchasing Office is recommending award as follows:
U.S. Venture, Inc., CC# CC012024 expires 05/18/2019
Total Estimated Annual Expenditure: $150,000.00, Division of Fleet Management, the primary user.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase CNG Fueling Services with U.S. Venture, Inc.; to authorize the expenditure of $1.00 to establish the contract from the General Fund; and to waive formal competitive bidding requirements. ($1.00).
Body
WHEREAS, Fleet Management has a need to establish a contract with U.S. Venture, Inc. for the purchase of CNG Fueling Services on the City's West side; and
WHEREAS, it is in the city's best interests to waive the competitive bidding requirements of City Code Chapter 329 in order to enter into this contract due to being the facility that logistically is the best location to provide these services in order to minimize unnecessary travel to obtain CNG fuel for City vehicles providing services in that section of the City and the Division of Purchasing has negotiated a price below the Contractor's standard rate; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, it has become necessary in the daily operation of the Department of Finance and Management to authorize the Director to enter into contract with US Venture, Inc. for the option to purchase CNG Fueling Services; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase CNG Fueling Services as follows:
U.S. Venture, Inc., $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Council finds it in the best interest of the City to waive the sections of Chapter 329 of the Columbus City Code relating to competitive bidding.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.