Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish purchase orders for Uniforms, Mats and Maintenance Supplies Rental with Cintas Corporation from State of Ohio Contract RS900118. These products and services are available City wide. This contract was not bid, but negotiated by the State of Ohio. The Purchasing Office has been determined to be the most cost-effective method of obtaining the needed uniform rental services. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726.
Ordinance Number 582-1987 authorized City agencies to use State of Ohio Department of Administrative Services contracts when deemed cost-effective. This ordinance asks that the Finance and Management Director be authorized to establish purchase orders without further Council approval for the State of Ohio Contract RS900118, until the contract expires on July 31, 2025, or extended for two one-year terms.
Cintas Corporation, CC# 005820 expires 4/18/24, All items and services. $1.00
Total Estimated Annual Expenditure: $450,000 City wide
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because published Requests for Quotation did not receive any bids. To avoid disruption of City business and avoid additional expenses, the decision was made to use the State Contract.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures
Title
To authorize the Finance and Management Director to establish purchase orders for Uniforms, Mats and Maintenance Supplies Rental with Cintas Corporation ...
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