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File #: 1754-2024    Version: 1
Type: Ordinance Status: Passed
File created: 6/10/2024 In control: Finance & Governance Committee
On agenda: 7/1/2024 Final action: 7/5/2024
Title: To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to enter into contract with Express Wash Holdco LLC (DBA: Moo Moo) for vehicle washing services; to authorize the expenditure of $125,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($125,000.00)
Attachments: 1. 1754-2024 Financial Template.pdf
Explanation

This legislation authorizes the Finance and Management Director to enter into contract on behalf of the Fleet Management Division with Express Wash Holdco, LLC for vehicle washing services.

The City of Columbus bid and successfully awarded Express Wash Holdco LLC (DBA: Moo Moo Express Car Wash) the contract for vehicle washing services, pursuant to bid solicitation RFQ027760 which was open from 5/14/2024 to 6/4/2024. There were two (2) bidders and the award recommendation was given to Express Wash Holdco LLC. While both bids are equivalent in cost, Express Wash Holdco LLC's bid response contained a higher level of availability and access for City vehicle cleaning needs. Therefore, after evaluation Express Wash Holdco LLC’s bid came out to being the lowest and best bid response while enhancing availability and access in regard to the needs of the City:

Rynse Inc - $125,000.00
Express Wash Holdco, LLC. - $125,000.00

This contract is for one year with the option to renew for three (3) additional one (1) year periods upon mutual agreement and approval of Columbus City Council.

Express Wash Holdco, LLC., FID#82-518316 $125,00000

Fiscal Impact: A total of $125,000.00 will be spent from the Fleet Management Operating Fund with Express Wash Holdco LLC (DBA: Moo Moo) for vehicle washing services. The Fleet Management Division budgeted $125,000.00 in the operating fund for these services in 2024. In 2023 $134,756.00 was expended for these services. In 2022 due to clerical errors with a vendor ID change, the Fleet Management Division expended only $62,052.00 for these vehicle washing services.

EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency in order to allow the continuation of vital services to keep the Division of Finance and Management - Fleet Management division operations running efficiently for the health and prosperity of City of Columbus citizens

Title

To authorize the Finance and Management Director, on beh...

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