City of Columbus - File #: 2682-2023

• File #: 2682-2023
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/20/2023
• In control: Finance Committee
• On agenda: 10/16/2023
• Final action: 10/19/2023
• Title: To authorize the Director of Finance and Management to enter into a contract with DesignLevel LLC for the Professional Architectural / Engineering Services - Task Order Basis Contract on behalf of the Office of Construction Management; to authorize a transfer and expenditure up to $500,000.00 from the Construction Management Capital Improvement Fund; to authorize an expenditure up to $250,000.00 from the Safety General Obligations Bonds Fund; and to authorize an amendment to the 2023 Capital Improvements Budget. ($750,000.00)
• Indexes: MBE Participation, WBE Participation

Date	Ver.	Action By	Action	Result
10/19/2023	1	CITY CLERK	Attest
10/18/2023	1	MAYOR	Signed
10/16/2023	1	COUNCIL PRESIDENT	Signed
10/16/2023	1	Columbus City Council	Approved	Pass
10/9/2023	1	Columbus City Council	Read for the First Time

Explanation

1. BACKGROUND: This legislation authorizes the Director of Finance and Management (DoFM) to enter into a contract on behalf of the Office of Construction Management, with DesignLevel LLC, for the Professional Architectural / Engineering Services - Task Order Basis Contract.

The intent of the contract is to provide the Office of Construction Management with continuing, contractual access to resources that are necessary to perform professional architectural / engineering services as well as provide technical expertise for DoFM to implement projects for various City of Columbus departments.

Funds will be established for the Department of Finance and Management ($500,000.00) and Department of Public Safety ($250,000.00). The term of the contract is one year from the date of issuance of the purchase order, with the option for up to three annual renewals.

2. CONTRACT AWARD: The Department of Finance and Management solicited Requests for Proposals via Bonfire. Of the 348 vendors solicited, 109 were Minority-owned, 2 were Veteran-owned, 77 were Woman-owned, and 173 were Small Business-owned.

The Department received seven proposals on July 24, 2023 from:
1. DesignLevel
2. Abbot Studios
3. Kramer Engineers
4. PRIME AE
5. BBCO Design (WBE)
6. Dynotec (MBE)
7. Star Consultants (MBE)

An evaluation committee reviewed and scored the proposal based on the criteria included Columbus City Code, Section 329 and recommends an award be made to DesignLevel LLC.

3. CONTRACT COMPLIANCE INFO: DAX No. 11513, expires 8/11/25, Majority-designated

4. MINORITY PARTICIPATION: There is no ODI-assigned goal for this contract as it is under the threshold amount, however, DesignLevel LLC proposed 2 minority-designated subcontractors:

Company Name City/State ODI Designation
Lawhon & Associates Columbus/OH WBE
Kabil Associates Columbus/OH MBE

Minority vendor certifications were in good standing at this time.

5. FUTURE R...