Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with CAP-STONE & Associates, Inc. to provide design services for the Hard Surface Program 2024 Project. The contract amount is $115,587.36, with a contingency of $60,000.00, for a total of $175,587.36 being authorized by this ordinance.
Recreation and Parks allocates a portion of the Capital Improvements Budget to improve existing hard surfaces and accessibility each year. The hard surfaces program focuses on the removal and replacement of existing asphalt and concrete surfaces that are highly used by the public, including entry drives, parking lots, park drives, sport courts, walkways, and trails. These improvements ensure safe and easy access to the parks and facilities. Areas for improvement are requested from internal staff and the public, primarily through 311 requests. All requests are then assessed and given a Pavement Condition Rating (PCR), indicating a rank from 0, meaning the worst condition, to 100, meaning the best condition. All requests are then prioritized for action based on their respective PCR scores and feedback from relevant stakeholders.
This contract will provide engineering services to assess existing hard surface conditions, design improvements for the hard surfaces, and create complete construction documents for bidding in early 2024.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status):
Bids were advertised through Vendor Services and Bonfire, in accordance with City Code Section 329, on June 30, 2023 and received by the Recreation and Parks Department on August 1, 2023. Bids were received from the following companies:
CAP-STONE & Associates (WBE)
Resource International (WBE)
Compass Infrastructure Group (WBE)
Of note, professional services contracts are quality based selections and not based on price. Costs were not requested nor were they part of this evaluation.
In accor...
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