Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department modify an existing contract with Pavement Protectors, Inc. DBA M&D Blacktop for the Hard Surface Improvements 2021-2022 Project. The modification amount being authorized by this ordinance is $135,000.00. The original contract was authorized by Ordinance 2031-2022.
Each year, the Recreation and Parks Department allocates a portion of the Capital Improvement Budget for the improvement of existing hard surfaces and new installations of hard surfaces. This particular contract focuses on the improvement of asphalt and concrete surfaces that are highly used by the public and includes entry drives, parking lots, trails, sidewalks, and sport courts. By improving these surfaces, safe and easy access can be ensured to the parks and facilities. Areas for improvement were initially considered through recommendations from internal staff and public involvement. All requests were assessed through a Pavement Condition Rating (PCR) form and were given a rating from 0, meaning the worst condition, to 100, meaning the best condition. All requests were prioritized for action based on their respective PCR scores. From there, staff confirmed which projects to move forward with.
The additional scope of work outlined below was not included in the original contract because they were not known or prioritized at that time. Since the contract was awarded, the additional scope of work was elevated in importance and urgency due to 311 requests and safety concerns. The current contract will perform the work as efficiently and cost effectively as possible. Work was negotiated using established unit prices. It is not advantageous to pursue another procurement process due to the emergency need for this work to be completed and the prices came from the established low bidder.
The additional scope of work is as follows:
Driving Park - tennis courts improvements
Thompson Park - basketball cou...
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