City of Columbus - File #: 2596-2023

• File #: 2596-2023
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/8/2023
• In control: Technology Committee
• On agenda: 10/9/2023
• Final action: 10/12/2023
• Title: To authorize the Director of the Department of Technology on behalf of the Department of Public Safety to enter into a sole source contract with Right Stuff Software Corporation for software maintenance and support services associated with the Division of Police's FMLA/Job Posting Precinct Manager software in accordance with the sole source provisions of the Columbus City Codes; to authorize the expenditure of $54,000.00 from the Department of Technology, Information Services Operating Fund; and to declare an emergency ($54,000.00)

Date	Ver.	Action By	Action	Result
10/12/2023	1	CITY CLERK	Attest
10/11/2023	1	MAYOR	Signed
10/9/2023	1	COUNCIL PRESIDENT	Signed
10/9/2023	1	Columbus City Council	Approved	Pass

Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology on behalf of the Department of Public Safety, Columbus Police Division (CPD), to enter into a sole source contract with Right Stuff Software Corporation for maintenance and support of FMLA/Job Posting Precinct Manager software. Maintenance and support services shall not exceed $54,000.00 for the coverage term period.

The FMLA/Job Posting Precinct Manager system is used for the division’s job postings and FMLA tracking. Ordinance 1812-2018 passed by City Council July 25, 2018 authorized the most recent sole source legislation for maintenance and support through PO024065. However, there have been extensions in the years following which were all below the $50,000.00 threshold.

The FMLA/Job Posting Precinct Manager software is a proprietary system from Right Stuff Software Corporation. As such, the City must purchase annual support and maintenance from Right Stuff Software Corporation. This ordinance is being submitted in accordance with the provisions of sole source procurement of the Columbus Code Codes, Chapter 329.

EMERGENCY
This ordinance is submitted as an emergency measure to ensure that the services described herein can continue, as the current contract expired September 1, 2023.

Contract Compliance Number:
Right Stuff Software Corporation Vendor EBO_CC# 000544 Expiration Date: 6/9/2025
(DAX Vendor Acct #000544)

FISCAL IMPACT: In 2021 and 2022 DoT expended $15,000.00 and $18,000.00, respectively for software maintenance and support on the FMLA/Job Posting Precinct Manager. This year, the cost for software maintenance and support services will be $54,000.00. Funds are identified and available within the Department of Technology, Information Services Operating Fund. This is a significant increase from 2022 due to increased costs in maintaining the software and for providing the required training at the vendor location.

Title
To authorize the Di...