Explanation
This legislation authorizes the Director of Public Utilities to enter into a contract with Irvin Public Relations, LLC (PR) for strategic communication services.
The purpose of this project is to provide the Department of Public Utilities’ (DPU) communications team with basic storytelling, photography, social media, and video skills to enable them to better tell the Department’s stories and ultimately to develop an overall communications strategy. The consultant will provide this assistance through interviews with City Council, DPU staff, and City management; evaluation of existing tools and practices; comparisons with other local jurisdictions and best practices; review of compliance with public records laws and open meeting requests; assessment of organizational capacity; development of written reports; and recommendations for changes in current practice, organizational structure, and mediums in use.
PROCUREMENT:
The Department of Public Utilities solicited competitive bids through the Vendor Services and Bonfire websites from May 30, 2023 to June 23, 2023 for strategic communication services in accordance with the relevant provisions of Chapter 329 of City Code (RFQ025035). Five (5) bids, three by majority vendors, one by a woman-owned enterprise, and one not listed, were received. They were all deemed responsive and were evaluated on July 10, 2023. The evaluation committee determined that Irvin PR submitted the strongest proposal because of the relevant experience of its project team, it demonstrated an understanding of the department’s needs and presented a tailored approach to address those needs, and its strong project management team.
The term of the contract will be for one-year with two renewal options. For each year of the contract, funding is contingent on funding availability, mutual agreement between the parties, approval of City Council, and certification of funds by the City Auditor.
MINORITY AND WOMAN OWNED BUSINESS ENTERPRIS...
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