City of Columbus - File #: 2593-2023

• File #: 2593-2023
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/7/2023
• In control: Technology Committee
• On agenda: 10/9/2023
• Final action: 10/12/2023
• Title: To authorize the Director of the Department of Technology to enter into a professional services agreement with OST Inc. for consulting services through the State of Ohio’s Managed Services Provider contract; to authorize the extension of purchase order PO351084 for one year to make funds available through October 20, 2024; to waive relevant sections of Columbus City Codes pertaining to competitive bidding; to authorize the expenditure of $500,000.00 from the Information Services Operating Fund; and to declare an emergency. ($500,000.00)

Date	Ver.	Action By	Action	Result
10/12/2023	1	CITY CLERK	Attest
10/11/2023	1	MAYOR	Signed
10/9/2023	1	COUNCIL PRESIDENT	Signed
10/9/2023	1	Columbus City Council	Approved	Pass

This ordinance authorizes the Director of the Department of Technology (DoT) to enter into a professional services agreement with OST Inc, to provide consulting services through the State of Ohio’s Managed Services Provider contract, 0A1300 in the amount of $500,000.00. The term of this contract will be for one year from the date of a certified purchase order from the City Auditor’s office.
This ordinance also authorizes the extension of an existing agreement with OST Inc. through extension of purchase order PO351084 for one year from its expiration date of October 20, 2023. This extension will make the funds on the above referenced purchase order available for an additional year.
The above-described contract and purchase order extension will provide for and continue short-term professional services to support DoT for operational needs for email, authentication services, VoIP, business system analysts, program management, operating systems, GIS, boundary networking, storage, and databases. These services are necessary to ensure continuation of important services as DoT works to become fully staffed.
Due to the immediate need for these services, the Department requests waiver of the relevant sections of Chapter 329 of Columbus City Codes pertaining to competitive bidding.
Finally, this ordinance authorizes the expenditure of $500,000.00 for the aforementioned new contract.
EMERGENCY
Emergency action is requested as there is an immediate need for these services to ensure that there is no interruption in critical city operations including (among others) email, authentication services, VoIP, business system analysts, program management, operating systems, GIS, boundary networking, storage, and databases .

CONTRACT COMPLIANCE
Vendor Name: CC/DAX #: 04289
Expiration Date: 08/31/2024

FISCAL IMPACT
There are no additional funds associated with the extension of PO351084. The $500,000.00 for the new contract is available and budgeted in 2023 and 2024 DoT operating budget.
...