Explanation
1.0 BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the professional services agreement with EMA, Inc. for the Advanced Metering System (AMS) Study and Implementation Project, Division of Water Contract No. 2073.
Under Original Contract No. EL017444, the Department of Public Utilities contracted with EMA, Inc. to assist in Phase 1 of the contract which was to develop and recommend a strategy, roadmap, and implementation plan of an Advanced Metering System (AMS) for water and electric meters. Under this phase, EMA, Inc. evaluated state-of-the-art AMS technologies; evaluated and compared cost impacts; developed a detailed implementation schedule; and assisted the City in budgetary planning efforts.
Modification No. 1 occurred in May 2017 to procure Phase 2 Services, which included preparation of a Request for Proposal (RFP) for an AMS system that clearly defined the City’s objectives and requirements.
Modification No. 2 occurred in June 2019 to provide Phase 3 and Phase 4 Services, which included coordination of the AMS System vendor selection process, assisting the City in negotiating the technical requirements of the project so a final scope and cost could be determined for the project solution, and program management assistance.
Modification No. 3 (current) is a planned modification to continue providing Phase 3 and Phase 4 services. These services include continued coordination of AMS business process development and program management assistance during the implementation of the project. Examples of the expected work in these phases include:
A. Provide project management and oversight for the project
B. Provide risk management and communication plans during the life of the project
C. Coordinate the system installation, system interface development, and testing plans
D. Provide planning and implementation of business process redesign for the new solution
E. Maintain responsibility for ...
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