Explanation
Background: The Department of Finance and Management Fleet Division has a need for services to aide in the repair and upkeep of City-owned vehicles. The Department of Finance and Management has established a Universal Term Contracts (UTC) with Heritage Fire (PA004592 - Exp 9/30/2023, PA006291 - Exp. 1/31/2025), Cummins & Rush (PA004828 - Exp. 9/30/2023, PA005477 - Exp. 10/31/2023, PA006093 - Exp. 9/30/2024, PA005520- Exp. 10/31/2024) for automotive repair. The Department of Finance and Management Fleet Division has already incurred near the single-year expenditures limit of $100,000 from purchase orders established in accordance with the UTCs with each vendor.
This ordinance authorizes the purchase of more than $100,000 from each of these individual UTCs by a single agency and authorizes the Finance and Management Director to associate all general budget reservations resulting from this ordinance to the current and future UTC purchase agreements. For each Heritage Fire, Cummins & Rush the allotted max expenditure will be $200,000 for the division of Fleet Management.
Principal Parties:
Heritage Fire Equipment, LLC - Vendor #024589 , Certification #CC-024589 Exp. 11/01/2023
Rush Truck Centers of Ohio, Inc.Vendor #008512, Certification #CC-008512, Exp. 07/06/2025
Cummins Inc, Vendor#033021, Certification #Pending Renewal
Emergency Justification: Emergency legislation is required to ensure uninterrupted supply of automotive repair services, thereby keeping City owned vehicles in operation, including Police, Fire and Refuse Collection vehicles.
Fiscal Impact: The money for these repairs is already budgeted in the Fleet Management budget, this ordinance permits Fleet Management to increase the amount they are expending from the Fleet Operating Budget on the citywide UTCs.
Title
To authorize the Finance and Management Director, on behalf of Fleet Management to allow the expenditure of more than $100,000 per vendor for automotive repair ...
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