Explanation
The purpose of this legislation is to authorize the Director of the Department of Public Utilities to renew and increase a contract with Azteca Systems, LLC to provide software for the Cityworks Asset Management System (AMS). Cityworks AMS will be a department wide Asset Management solution and will replace Oracle WAM. The software contract is an annual Enterprise licensing agreement that includes cloud-hosting services.
Due to a Request for Proposal (RFQ018791) that was published for the Department of Public Utilities (DPU) to obtain an Asset Management System, Woolpert, Inc. was the awarded firm and the software solution they chose in the proposal was Cityworks. It has been determined that establishing one contract for services with Woolpert, Inc. and one contract for software directly with Azteca Systems, LLC (Cityworks) is the best path forward, and it is in the best interest of the City to waive the provisions of competitive bidding and enter into a contract with Azteca Systems, LLC.
The original contract (PO356535) was established in accordance with the pertinent provisions to waive for competitive bidding of Chapter 329 of the Columbus City Code and authorized with Ord. 2517-2022. Services under the original contract covers for one (1) year period from date of execution with the option to renew annually for an additional five (5) years on a year-to-year basis, or a portion thereof, based on mutual agreement of the parties, availability of budgeted funds and approval of Columbus City Council. This renewal No. 1 is to provide the necessary funding for the continuation of the Cityworks Asset Management System. This proposed renewal No. 1 is for year two (2) of the contract and to extend the contract through 11/13/2024 and ADD $421,000.00. Total amount including this renewal is $802,000.00. This contract shall not automatically renew. All other terms and conditions of the original agreement remain in full force and effect. If unforeseen issues o...
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