Explanation
The Columbus City Attorney’s Office is seeking approval for a new contract with Access Information Management Corporation (referred to as "Access") to settle an outstanding invoice for record storage, retrieval, destruction, and related services provided during the months of February-April 2024. This legislation grants the City Attorney the authority to pay outstanding accounts with Access from the previous 2023-2024 contract, which ended on February 29, 2024.
BACKGROUND: The Columbus City Attorney’s Office entered into a contract with Access on March 1, 2023 for records storage and related services, with services capped at $25,000.00. However, due to unforeseen increases in storage and management needs, the contract was later modified to allow for a maximum payment of $33,000.00. This estimate, however, fell short due to unforeseen demands. Consequently, the City Attorney’s Office seeks authorization to enter into a short-term contract to cover the remaining balance of $447.88 from the February invoice, and $4,461.66 for March-April 2024.
FISCAL IMPACT: The amount of the contract is $4,909.54. This contract is funded by the General Fund.
Original Contract amount: $25,000.00 PO383315 (term: 3/1/2023-2/29/2024)
Contract modification: $8,000.00 PO422933 (Ord. 3366-2023)
Total contract amount: $33,000.00
Contract balance: $2,559.79
Require an additional $4,909.54 to pay invoice dates February-April 2024
COMPANY: Access Information Management Corporation, FID: 04-3408536, CC027849, expires 12/23/2023
Title
To authorize the City Attorney to enter into contract with Access Information Management Corporation; to authorize the expenditure of $4,909.54 from the General Fund; and to declare an emergency. ($4,909.54)
Body
WHEREAS, the City Attorney has identified the need to enter into a new contract with Access Information Management Corporation ("Access") to resolve outstanding invoices for record storage and related services in an amount up to ...
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