Explanation
This legislation authorizes the Director of the Department of Technology (DoT) to enter into contract renewal with Softchoice LLC for Cisco SmartNet maintenance services to support citywide Metronet hardware. The Metronet is a critical component of the computing infrastructure of the city. SmartNet supports data transfer needs for imaging applications as well as other city applications such as e-mail, CUBS (utility billing), purchasing/procurement/accounting systems, payroll/personnel, VOIP telephone service, WiFi access, and geographic information systems (GIS).
RFQ019686, was previously awarded to Softchoice LLC in 2021 for $236,597.59. The term of the original contract was one year with options to renew for three (3) additional one-year terms. The cost for this year’s Cisco SmartNet maintenance services is $298,036.80. This ordinance represents the second of the three (3) additional one-year renewal options, beginning on September 20, 2023 and ending on September 19, 2024. This contract is not subject to automatic renewal, however upon mutual agreement and authorized appropriation, it may be renewed for one (1) additional one-year term. This ordinance also authorizes the expenditure of $298,036.80 for the above-described purpose. The original ordinance authorizing these renewals was 2509-2021.
EMERGENCY DESIGNATION
Emergency action is requested to avoid disruptions to the above-described systems.
FISCAL IMPACT:
Funding for this renewal is budgeted and is available within the Department of Technology, Information Services Division, Information Services Operating Fund and other fund agencies' direct charge budgets within DoT.
CONTRACT COMPLIANCE NUMBER:
Vendor: Softchoice, LLC
Vendor #: 022312, Expiration Date: 2/4/2024
Title
To authorize the Director of the Department of Technology to enter into a renewal of the previous contract with Softchoice LLC for Cisco SmartNet maintenance services, to authorize the expenditure of $298,036.80 from the Dep...
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