Explanation
Background: Working with Recreation and Parks, the Real Estate Management Office engaged in a space planning project to assess Recreation and Parks office areas and staffing needs at 1111 East Broad Street to improve space utilization to accommodate current and projected increases in staffing. A professional designer was retained to analyze existing space layouts, prepare a design plan, and to select appropriate office furnishings to be purchased to meet the needs of Recreation and Parks. The Purchasing Office advertised and solicited competitive bids for office furniture in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding via RFQ024854. The City received three bid responses two of which were deemed eligible as follows:
Workspace Ohio LLC; DBA Dupler Office $155,297.43
Tarazi LLC $982,891.00
Workspace Ohio LLC, DBA Dupler Office, City certified WBE, was responsive to all specifications, except they inadvertently responded with their standard price hold of thirty (30) days rather than the one hundred eighty (180) day price hold specified in RFQ024854. Workspace Ohio LLC, DBA Dupler Office (Dupler) has agreed to remove the thirty (30) day price hold, and agreed to the price hold requirement of one hundred eighty (180) day as specified in RFQ024854. Due to the offer of a thirty (30) day price hold by Dupler, a bid waiver is necessary. This legislation authorizes the Director of Finance and Management to enter into a contract with Workspace Ohio LLC, DBA Dupler Office for the purchase, delivery and installation of office furniture in accordance with the specifications of RFQ024854; to appropriate and expend up to $155,297.43 from Fund 7748, the General Permanent Improvement Fund; and to declare and emergency.
Fiscal Impact: Funding for the purchase is available and shall be from the General Permanent Improvement Fund 7748 ($155,297.43). An amendment to the 2023 Capital budget will be necessary a...
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