Explanation
Background: This ordinance is to authorize the Director of Recreation and Parks to enter into a one year agreement with Class Acts Columbus to provide talent buying, fiscal agent, and event management services for events produced by the Office of Special Event and to authorize the expenditure of $180,000.00.
Class Acts Columbus will provide professional services to the Office of Special Events as the talent booking and fiscal agent for events produced by the Office of Special Events. Services include securing artists and coordination of performance, travel and production arrangements. Fiscal agent services include processing artist contracts and payment of contract deposits and artist fees. Class Acts Columbus will collect all festival vendor fees and beverage receipts, and pay event expenses from invoices as authorized and directed by the Recreation and Parks Department. Class Acts Columbus will maintain financial records pertaining to all transactions in accordance with Columbus City Code Section 321.11. Class Act Columbus will hold a Surety Bond in the amount of $100,000.00 and Certificate of Insurance, as required by the City.
The maximum amount to be paid under any purchase order associated with this contract shall not exceed $180,000.00 unless additional funds are appropriated and authorized. Due to the unique nature of the services provided, a waiver of competitive bidding is being requested.
Principal Parties:
Class Acts Columbus, Inc.
1177 W. Third Ave, Columbus, OH 43212
Paul Hoy, (614) 358-1888
Contract Compliance Number: 005110
Contract Compliance Exp. Date: 03/14/2025
Emergency Justification: Emergency action is requested in order to obtain commitments from artists, secure major programmatic elements, and process contracts for performances beginning in July, 2023.
Bid Waiver Justification: A Request for Information (RFI) was issued through Vendor Services in...
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