Explanation
Background: This ordinance authorizes the Finance and Management Director on behalf of the Fleet Management Division to purchase two (2) riding floor scrubbers from Jordan Power & Equipment Co. This machine will be utilized by the Department of Finance Fleet Division for upkeep of the Fleet Management Facility that provides fleet services and repairs throughout the city. RFQ025421 closed on 7/31/2023. There were two (2) bidders and the award was given to Jordan Power & Equipment Co. Grainger was only able to supply one of the two models requested, not fulfilling the order. This meant that Jordan Power & Equipment Co. initial bid came out to being the lowest and best bid response to bid specifications, length of warranty and available delivery date:
Jordan Power & Equipment Co. - $54,335.00
Grainger - $26,643.22
Jordan Power & Equipment Co, ID#341180457
Fiscal Impact: A total of $54,335.00 will be spent from the Fleet Management G. O. Debt Fund 5205. Amendments to the 2023 Capital Improvement Budget and transfers of cash within Fund 5205 will be necessary to align budget authority and cash with the proper projects.
Emergency action is requested due to the instability of the automobile supply chain. The market volatility of all the OEMs continues with the ongoing shortage of chips and other critical supply line parts to produce vehicles. This limited availability is causing machinery to increase in cost as well as limit their availability and produce unacceptably long lead times. Therefore, emergency legislation is being requested so that Fleet may ensure the pending purchase and delivery of this machinery.
Title
To authorize the Finance and Management Director on behalf of the Fleet Management Division to purchase two (2) riding floor scrubbers from Jordan Power & Equipment Co. LLC; to authorize expenditure of $54,335.00 from the Fleet G. O. Debt Fund; to authorize the transfer of $54,335.00 within the Fleet Management G. O. Debt Fund;...
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