City of Columbus - File #: 1532-2008

• File #: 1532-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/23/2008
• In control: Safety Committee
• On agenda: 10/20/2008
• Final action: 10/22/2008
• Title: To authorize the Director of Public Safety, on behalf of the Division of Support Services, to enter into an extended warranty and support coverage contract under sole source provisions of the Columbus City Codes with SOUND COMMUNICATIONS, INC. for equipment hardware and software for the Police and Fire Audio Logging Recording System, to authorize the expenditure of $22,000.00 from the Division of Support Services' General Fund appropriation, and to declare an emergency. ($22,000.00).

Date	Ver.	Action By	Action	Result
10/22/2008	1	CITY CLERK	Attest
10/21/2008	1	MAYOR	Signed
10/20/2008	1	Columbus City Council	Approved	Pass
10/20/2008	1	COUNCIL PRESIDENT	Signed
10/1/2008	1	CITY ATTORNEY	Reviewed and Approved
10/1/2008	1	Safety Drafter	Sent to Clerk's Office for Council
9/30/2008	1	Safety Drafter	Sent for Approval
9/30/2008	1	Auditor Reviewer	Reviewed and Approved
9/30/2008	1	CITY AUDITOR	Reviewed and Approved
9/30/2008	1	Safety Drafter	Sent for Approval
9/29/2008	1	EBOCO Reviewer	Sent for Approval
9/29/2008	1	ODI DIRECTOR	Reviewed and Approved
9/26/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/26/2008	1	FINANCE DIRECTOR	Reviewed and Approved
9/26/2008	1	Safety Drafter	Sent for Approval
9/25/2008	1	Finance Reviewer	Reviewed and Approved
9/24/2008	1	Safety Reviewer	Reviewed and Approved
9/24/2008	1	SAFETY DIRECTOR	Reviewed and Approved
9/24/2008	1	Finance Reviewer	Reviewed and Approved
9/23/2008	1	Safety Drafter	Sent for Approval
9/23/2008	1	Safety Reviewer	Reviewed and Approved
9/23/2008	1	Safety Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation authorizes the Director of Public Safety, on behalf of the Division of Support Services, to enter into an extended warranty and support coverage contract with SOUND COMMUNICATIONS INC., for equipment hardware and software support for the Police and Fire Audio Logging Recording System located at the Public Safety Dispatching Complex, 1250 Fairwood Avenue. This equipment provides both Police and Fire with reliable voice logging system for the recording of all emergency E911 telephone calls and radio messages dispatched and received from the Police, Fire, and EMS first responders. This agreement is being entered into under the Sole Source provisions provided under Section 329.07 of the Columbus City Code.

On July 31, 2006, Council approved and passed Ordinance 1310-2006 to purchase an upgraded Audio Digital Communications Recording System for the Police and Fire. The current extended warranty and support coverage contract on this Audio Recording System will be expiring as of November 15, 2008. This extended warranty and support contract coverage will be from 11/15/08 to 11/15/09.

Bid Information: Sole Source Provider: Sound Communications, Inc. CC # 31-1331321 Expires: September 28, 2009.

Emergency Designation: Emergency designation is requested due to the importance of having an equipment hardware and software support program in place prior to the expiration of the current extended warranty and support coverage contract, expiring November 15, 2008.

FISCAL IMPACT: This ordinance authorizes an expenditure of $22,000.00 from the General Fund for an extended warranty and support coverage agreement for the Audio Digital Communications Recording System for the Police and Fire Divisions.

Title

To authorize the Director of Public Safety, on behalf of the Division of Support Services, to enter into an extended warranty and support coverage contract under sole source provisions of the Columbus City Co...