City of Columbus - File #: 1216-2004

• File #: 1216-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/21/2004
• In control: Utilities Committee
• On agenda: 7/12/2004
• Final action: 7/13/2004
• Title: To authorize and direct the Finance Director to enter into five (5) contracts for the option to purchase Electric Meters and Accessories with Marwell Corporation, Elasco/Hughes Supply, GE Supply, Reed City Power Line Supply, and Inner-Tite Corp., to authorize the expenditure of five (5) dollars to establish contracts from the Purchasing/Contract Operating Fund, and to declare and emergency. ($5.00)

Date	Ver.	Action By	Action	Result
7/13/2004	1	MAYOR	Signed
7/13/2004	1	CITY CLERK	Attest
7/12/2004	1	Columbus City Council	Approved	Pass
7/12/2004	1	COUNCIL PRESIDENT	Signed
6/30/2004	1	Finance - Purchasing Drafter	Sent for Approval
6/30/2004	1	CITY ATTORNEY	Reviewed and Approved
6/30/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
6/29/2004	1	Finance - Purchasing Drafter	Sent for Approval
6/29/2004	1	Auditor Reviewer	Reviewed and Approved
6/29/2004	1	CITY AUDITOR	Reviewed and Approved
6/28/2004	1	ODI DIRECTOR	Reviewed and Approved
6/24/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
6/23/2004	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Electric Meters and Accessories for Division of Electricity, the largest user. The term of the five (5) option contracts is for two years, with the option to renew for one additional year. The two year contracts expire May 30, 2006, with one year extension through May 30, 2007. The Purchasing Office opened formal bids on January 29, 2004. These five (5) companies are not listed on the Auditor of State Findings for Recovery Database. These companies are not listed on the Federal Excluded Parties Listing.


The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 SA001015BB. Of the eight bids received: (MAJ:53) bids solicited; (MAJ: 8) bids received, (MBE: 5) bids solicited; (MBE: 0) bids received, (FBE: 0) bids solicited; (FBE:0) bids received.

The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders:

Marwell Corporation, MAJ, CC# 95-3322955, $1.00
Elasco/Hughes Supply, MAJ, CC# 37-0798775, $1.00
GE Supply, MAJ, CC# 14-0689340, $1.00
Reed City Power Line Supply, MAJ, CC# 38-1783949, $1.00
Inner-Tite Corp., MAJ, CC# 04-1691060, $1.00

Estimated Annual Expenditure per supplier:
GE Supply: $4,000.00
Elasco/Hughes Supply: $40,000.00
Reed City Power Line Supply: $15,000.00
Inner-Tite Corp.: $4,000.00
Marwell Corporation: $4,000.00
Combined Total Estimated Annual Expenditure: $67,000.00

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance Director ...