City of Columbus - File #: 0668-2004

• File #: 0668-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/29/2004
• In control: Public Service & Transportation Committee
• On agenda: 5/10/2004
• Final action: 5/11/2004
• Title: To authorize and direct the Finance Director to issue purchase orders for vehicle parts, supplies, and accessories for the Fleet Management Division, to authorize and direct the expenditure of $225,000.00 from the Fleet Maintenance Fund, and to declare an emergency. ($225,000.00)

Date	Ver.	Action By	Action	Result
5/11/2004	1	MAYOR	Signed
5/11/2004	1	CITY CLERK	Attest
5/10/2004	1	Columbus City Council	Approved	Pass
5/10/2004	1	COUNCIL PRESIDENT	Signed
4/28/2004	1	Service Drafter	Sent to Clerk's Office for Council
4/27/2004	1	Service Drafter	Sent for Approval
4/27/2004	1	CITY AUDITOR	Reviewed and Approved
4/27/2004	1	SERVICE DIRECTOR	Reviewed and Approved
4/27/2004	1	CITY ATTORNEY	Reviewed and Approved
4/26/2004	1	Finance Reviewer	Reviewed and Approved
4/26/2004	1	FINANCE DIRECTOR	Reviewed and Approved
4/26/2004	1	Service Drafter	Sent for Approval
4/26/2004	1	Auditor Reviewer	Reviewed and Disapproved
4/8/2004	1	SERVICE DIRECTOR	Reviewed and Approved
4/5/2004	1	Service Drafter	Sent for Approval
4/3/2004	1	Service Drafter	Sent for Approval
3/31/2004	1	SERVICE DIRECTOR	Reviewed and Disapproved
3/29/2004	1	Service Drafter	Sent for Approval
3/29/2004	1	Service Drafter	Sent for Approval

Explanation

Background: This legislation authorizes and directs the Finance Director to issue purchase orders for vehicle parts, supplies, and accessories for the Public Service Department, Fleet Management Division. Formal competitive bids were taken by the Purchasing office and Universal Term Contracts(UTC)s are in place.

Emergency action is requested in order to ensure the uninterrupted purchase of vehicle parts, supplies, and accessories as well as the payment of invoices.

Fiscal Impact: This legislation is for $225,000.00, and is a budgeted expenditure for a period from the contract extension date of 4/1/2004 through the end of the first half 2004 for these two UTCs. Expenditures for like items and time frames were $220,000.00 in 2003 and $200,000 in 2002. This will bring the total authorized expenditures for parts and materials for the first half of 2004 to $2,261,815.00. Expenditures for vehicle parts, supplies, and accessories for the Public Service Department, Fleet Management Division for the same time frames were $2,339,369.00 in 2003 and $2,549,555.00 in 2002. Contract Compliance Numbers for the vendors are: Byers Chevrolet, CCN 314139860, Exp. 03/31/2005; Dick Masheter Ford, CCN 310729896, Exp. 03/22/2005.


Title

To authorize and direct the Finance Director to issue purchase orders for vehicle parts, supplies, and accessories for the Fleet Management Division, to authorize and direct the expenditure of $225,000.00 from the Fleet Maintenance Fund, and to declare an emergency. ($225,000.00)


Body

WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process, and

WHEREAS, the Fleet Management Division, Public Service Department has a need to purchase vehicle parts, supplies, and accessories to repair motor vehicles, and

WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately neces...