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File #: 1086-2025    Version: 1
Type: Ordinance Status: Second Reading
File created: 4/15/2025 In control: Public Service & Transportation Committee
On agenda: 5/12/2025 Final action:
Title: To authorize the Finance and Management Director to establish purchase orders and contracts with multiple vendors for the purchase of various Pavement Materials & Aggregates for the Department of Public Service; to authorize the Director of Finance and Management to utilize State of Ohio and Ohio Department of Transportation contracts; to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements and State of Ohio and Ohio Department of Transportation contracts for Pavement Materials & Aggregates; to authorize the expenditure of up to $450,000.00 from the Street Construction, Maintenance, and Repair Fund; to authorize the expenditure of up to $650,000.00 from the Municipal Motor Vehicle Tax Fund; and to declare an emergency. ($1,100,000.00)
Attachments: 1. ORD 1086-2025 - Financials.pdf, 2. Ohio SOS Business Verification - Crafco.pdf, 3. Ohio SOS Business Verification - Decker Construction Company.pdf, 4. Ohio SOS Business Verification - Hei-Way LLC.pdf, 5. Ohio SOS Business Verification - Kokosing Construction Company Inc.pdf, 6. Ohio SOS Business Verification - Kokosing Industrial Inc.pdf, 7. Ohio SOS Business Verification - Kokosing Materials Inc.pdf, 8. Ohio SOS Business Verification - Mar-Zane Inc.pdf, 9. Ohio SOS Business Verification - Shelly Materials Inc.pdf, 10. Ohio SOS Business Verification - The National Lime & Stone Company.pdf, 11. Ohio SOS Business Verification - The Olen Company.pdf
Date Ver.Action ByActionResultAction DetailsMeeting Details
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Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to associate all general budget reservations resulting from this ordinance with the current, pending, and future Universal Term Contract Purchase Agreements listed below, or per the terms and conditions of informal or formal bids conducted for one-time buys as necessary, or to utilize current, pending and future State of Ohio and ODOT contracts for Pavement Materials & Aggregates for the Department of Public Service, Division of Infrastructure Management.

The Department of Public Service, Division of Infrastructure Management utilizes Pavement Materials & Aggregates (MAT) commodities to maintain and repair roadways and rehabilitate alleys through the city. Universal term contracts have been or will be completed for these commodities, and one-time bids and ODOT contracts can also be utilized for the purchase of these commodities as necessary.

The dollar amount of purchases that may need to be made against individual universal term contracts is unknown at this time as it depends upon weather, level of usage of roadways and alleys, and other factors. It is anticipated the Department of Public Service will need to expend more than $100,000.00 in a fiscal year to purchase from some universal term contracts established for Pavement Materials & Aggregates (MAT) commodities for the Department of Public Service. Per City Code 329.19(g), City Council approval is required for the expenditure of $100,000.00 or more from universal term contracts.

Current and Future State of Ohio and ODOT contracts and Universal Term Contract Purchase Agreements:
Asphalt Concrete, Bituminous Mixes ODOT, Shelly Materials Inc., Decker Materials Co., Kokosing Materials Inc., Hei-Way LLC, Crafco Inc., Mar Zane Inc., National Lime & Stone
Liquid Emulsions ODOT, vendors TBD
Crushed Limestone & Gravel Agg., City UTCs, Shelly Materials Inc., Olen Corporation
Ready Mix Concrete, City UTCs, Anderson Concret...

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