Explanation
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to enter into contract with Accela, Inc. utilizing a State of Ohio Master Cloud Service Agreement - MCSA0123, to migrate the existing Accela on-premise Land Management instance to the Accela Cloud (SaaS) platform for the amount of $1,033,000.00.
Accela is currently used by the Departments of Building and Zoning Services, Development, Public Utilities, Public Service, and Recreation and Parks. Services provided through this contract include technical assistance, support, upgrades, and telephone support services for the Accela Automation (AA) System application, used to issue building permits, track code enforcement activities, and monitor the performance of the One Stop Shop. Accela is ending its support of on-premise instances as of December 31, 2025, and moving to the Accela Subscription Services product. Unless this migration takes place, the application will not be supported. The City of Columbus will retain support until the migration is complete, or through June 30, 2026, whichever comes first. Without the passage of this legislation, the Department of Technology will lose access to the various services described above.
Given the timing and the criticality of this service, a waiver of the bidding requirements of Columbus City Code Section 329 is requested.
CONTRACT COMPLIANCE
Vendor: Accela
DAX/CC# 010838
Expiration Date: 4-21-2025
FISCAL IMPACT
Funds for the above-noted services are budgeted and available in the 2025 Information Services operating budget.
EMERGENCY
Emergency designation is requested as it is critical to undertake the above described migration prior to the expiration of support so that departments can continue to access the application without interruption.
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order w...
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