Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Nursery Stock & Trees with Schichtel's Nursery Inc. and Acorn Farms Inc. The Department of Recreation and Parks are the primary user for nursery stock. Trees, perennials and shrubs are used throughout the City of Columbus. The term of the proposed option contract would be approximately two years, expiring March 31, 2021 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on February 14, 2019. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001107.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ011107). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Schichtel's Nursery, Inc., CC# 000822 expires 2/6/2021, All Items, $1.00
Acorn Farms, Inc., CC#004555 expires 1/15/2021, All Items, $1.00
Total Estimated Annual Expenditure: $45,000, Department of Recreation and Parks, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency measure so that nursery stock is available for purchase this spring.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
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