City of Columbus - File #: 1002-2009

• File #: 1002-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/6/2009
• In control: Public Service & Transportation Committee
• On agenda: 7/27/2009
• Final action: 7/29/2009
• Title: To authorize the Director of Public Service to establish a service contract with General Temperature Control, Inc., for the repair and maintenance of HVAC systems and to expend $11,500.00 or so much thereof as may be needed from the Street Construction, Maintenance and Repair Fund; and to declare an emergency. ($11,500.00)

Date	Ver.	Action By	Action	Result
7/29/2009	1	CITY CLERK	Attest
7/28/2009	1	MAYOR	Signed
7/27/2009	1	Columbus City Council	Approved	Pass
7/27/2009	1	COUNCIL PRESIDENT PRO-TEM	Signed
7/15/2009	1	ODI DIRECTOR	Reviewed and Approved
7/15/2009	1	Service Drafter	Sent for Approval
7/15/2009	1	CITY ATTORNEY	Reviewed and Approved
7/15/2009	1	Service Drafter	Sent to Clerk's Office for Council
7/14/2009	1	FINANCE DIRECTOR	Reviewed and Approved
7/14/2009	1	Service Drafter	Sent for Approval
7/14/2009	1	Auditor Reviewer	Reviewed and Approved
7/14/2009	1	CITY AUDITOR	Reviewed and Approved
7/14/2009	1	Service Drafter	Sent for Approval
7/14/2009	1	EBOCO Reviewer	Sent for Approval
7/13/2009	1	Finance Reviewer	Reviewed and Approved
7/10/2009	1	Finance Reviewer	Reviewed and Approved
7/9/2009	1	Service Drafter	Sent for Approval
7/8/2009	1	SERVICE DIRECTOR	Reviewed and Approved
7/8/2009	1	Service Drafter	Sent for Approval
7/8/2009	1	Service Reviewer	Reviewed and Approved
7/8/2009	1	Service Drafter	Sent for Approval
7/8/2009	1	SERVICE DIRECTOR	Reviewed and Approved
7/6/2009	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND
The Division of Planning and Operations owns and is responsible for 102 commercial HVAC systems and their associated components, and Boilers and Chiller systems. To maintain these facilities, the Division has established a service contract for HVAC maintenance and repair, with General Temperature Control, Inc., a licensed vendor through the State of Ohio for HVAC, refrigeration and hydronics, in the amount of $19,900.00.

An unexpectedly high number of system failures have nearly depleted that existing service contract. To remedy this, the Division has solicited bids to set up an additional service contract in the amount of $11,500.00. The Division received a single bid from General Temperature Control, Inc.

This legislation authorizes the Director of Public Service to establish a service contract for the repair and maintenance of HVAC systems and to expend $11,500.00 or so much thereof as may be needed.

2. CONTRACT COMPLIANCE
General Temperature Control's contract compliance number is 311201236 and it expires 4/29/10.

3. FISCAL IMPACT
Funds for this expenditure in the amount of $11,500.00 is available in the Street Construction Maintenance and Repair Fund, number 265. Awarding this bid to General Temperature Control, Inc. will raise their total annual amount to $31,400.00.

4. EMERGENCY DESIGNATION
Emergency action is requested so that sufficient funding is available, if needed, to repair this air conditioning equipment during the summer months.

Title
To authorize the Director of Public Service to establish a service contract with General Temperature Control, Inc., for the repair and maintenance of HVAC systems and to expend $11,500.00 or so much thereof as may be needed from the Street Construction, Maintenance and Repair Fund; and to declare an emergency. ($11,500.00)


Body
WHEREAS, the Division of Planning and Operations is responsible for 102 commercial HVAC systems and their associated co...