City of Columbus - File #: 1601-2008

• File #: 1601-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/3/2008
• In control: Recreation & Parks Committee
• On agenda: 10/27/2008
• Final action: 10/27/2008
• Title: To authorize and direct the Director of Recreation and Parks to enter into contract with Greenscapes Landscape Co., Inc. for the Street Tree Installation Spring 2009 Project, to authorize the expenditure of $200,012.93 from the Voted 1999/2004 Recreation and Parks Bond Fund, and to declare an emergency. ($200,012.93)

Date	Ver.	Action By	Action	Result
10/27/2008	1	Columbus City Council	Approved	Pass
10/27/2008	1	COUNCIL PRESIDENT	Signed
10/15/2008	1	CITY ATTORNEY	Reviewed and Approved
10/15/2008	1	Rec & Parks Drafter	Sent to Clerk's Office for Council
10/14/2008	1	Rec & Parks Drafter	Sent for Approval
10/14/2008	1	Auditor Reviewer	Reviewed and Approved
10/14/2008	1	CITY AUDITOR	Reviewed and Approved
10/14/2008	1	Rec & Parks Drafter	Sent for Approval
10/10/2008	1	Rec & Parks Drafter	Sent for Approval
10/10/2008	1	Finance Reviewer	Reviewed and Approved
10/10/2008	1	Finance Reviewer	Reviewed and Approved
10/10/2008	1	FINANCE DIRECTOR	Reviewed and Approved
10/9/2008	1	ODI DIRECTOR	Reviewed and Approved
10/8/2008	1	EBOCO Reviewer	Reviewed and Approved
10/3/2008	1	Rec & Parks Drafter	Sent for Approval
10/3/2008	1	REC & PARKS DIRECTOR	Reviewed and Approved
10/3/2008	1	Rec & Parks Drafter	Sent for Approval

Explanation

Background:
The Recreation and Parks Department solicited bids for the Street Tree Installation Spring 2009 Project. Three (3) bids were received and opened by the Recreation and Parks Department on September 30, 2008. The bids are as follows:

Vendor Status Amount
Greenscapes Landscape Co., Inc. Majority $166,271.00
Dumar Hunson Paving, Inc. Majority $229,950.00
Builderscape, Inc. Majority $259,413.00

It is the recommendation of the Recreation and Parks Department to award the bid to Greenscapes Landscape Co., Inc. who submitted the lowest and best responsive and responsible bid.

The project includes the purchase and installation of one thousand one hundred ninety six (1,196) trees in the North Linden and Far East areas and any such work as may be necessary to complete the contract in accordance with the plans and specifications on file in the Recreation and Parks Department.

A project contingency in the amount of $33,741.93 is included in this legislation and for additional tree plantings that would be provided at a unit cost.

The Contract Compliance Number for Greenscapes Landscape Co., Inc. is #31-1027889 and their contract compliance is effective through 11/27/09.

Emergency action is necessary so the contractor can secure the trees as soon as possible to ensure that the best trees are reserved on behalf of the City of Columbus.

Fiscal Impact:
$200,012.93 is required and budgeted in the Voted 1999/2004 Recreation and Parks Bond Fund to meet the financial obligation of this contract.

Title

To authorize and direct the Director of Recreation and Parks to enter into contract with Greenscapes Landscape Co., Inc. for the Street Tree Installation Spring 2009 Project, to authorize the expenditure of $200,012.93 from the Voted 1999/2004 Recreation and Parks Bond Fund, and to declare an emergency. ($200,012.93)


Body

WHEREAS, bids were received by the Recreation and...