Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to renew an agreement with Contrado BBH Holdings LLC (dba Bell and Howell, LLC) for annual maintenance and support for the Enduro Mail Inserter and JetVision envelope transport equipment and software. The original agreement (FL003943) was authorized by ordinance 0079-2008, passed February 25, 2008. The agreement was most recently renewed by authority of ordinance 0855-2011, passed July 11, 2011, through purchase order EL011942. This renewal will provide service for the period August 1, 2012 to July 31, 2013, at a cost of $29,907.00.
The original agreement was with Bowe Bell and Howell Company, which has been acquired by Contrado BBH Holdings LLC. So this ordinance will authorize the assignment of all past, present and future business done by the City of Columbus with Bowe Bell and Howell Company (FID 363580100) to Bell and Howell, LLC (FID 450643660).
The equipment and software are located at the Jerry Hammond Center, 1111 East Broad Street, and is used to process mailings for DoT's city department customers, including the Department of Public Utilities and Income Tax Division. Bell and Howell is the only factory trained and authorized service provider for the Enduro and JetVision systems. There are no third party companies approved by Bell & Howell for equipment sales, installation, software or maintenance services, or upgrades on the Enduro Mail Inserter or JetVision systems, as it is proprietary equipment. Accordingly, Bell & Howell is the sole source of supply for upgrades, maintenance and support services for this equipment and software. For this reason, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Code, Section 329.07.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to initiate services from the supplier at the negot...
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