City of Columbus - File #: 2030-2004

• File #: 2030-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/5/2004
• In control: Utilities Committee
• On agenda: 12/6/2004
• Final action: 12/9/2004
• Title: To authorize the Finance Director to enter into a contract with Haydocy Pontiac GMC Truck, Inc., for a 17,500 GVW Cab and Chassis Truck with Dump Body and extended warranty, for the Division of Water, and to authorize the expenditure of $45,507.94 from Water Systems Operating Fund, and to declare an emergency. ($45,507.94)

Date	Ver.	Action By	Action	Result
12/9/2004	1	CITY CLERK	Attest
12/7/2004	1	MAYOR	Signed
12/6/2004	1	Columbus City Council	Approved	Pass
12/6/2004	1	COUNCIL PRESIDENT	Signed
11/22/2004	1	Utilities Drafter	Sent for Approval
11/22/2004	1	CITY ATTORNEY	Reviewed and Approved
11/22/2004	1	Utilities Drafter	Sent to Clerk's Office for Council
11/19/2004	1	Utilities Drafter	Sent for Approval
11/19/2004	1	Auditor Reviewer	Reviewed and Approved
11/19/2004	1	CITY AUDITOR	Reviewed and Approved
11/18/2004	1	Utilities Drafter	Sent for Approval
11/18/2004	1	EBOCO Reviewer	Reviewed and Approved
11/18/2004	1	ODI DIRECTOR	Reviewed and Approved
11/17/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
11/12/2004	1	Utilities Drafter	Sent for Approval
11/12/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
11/5/2004	1	Utilities Drafter	Sent for Approval

Explanation

November 5, 2004 04-082-600

BACKGROUND: The Purchasing Office received and opened bid number SA001324 for one 17,500 GVW Cab and Chassis Truck with Dump Body on October 28, 2004. This truck is to transport various aggregates and personnel to job sites as needed for the Division of Water. Ten bids were received and the Purchasing Office deemed eight of them complete. The bids from FYDA Freightliner and White-Allen Chevrolet were non-responsive having changed the City's terms and conditions of payment.

The low bid was that of White-Allen Chevrolet at $42,700.00. However, they were deemed non-responsive for having changed the City's terms and conditions of payment.

The second vendor, Haydocy Pontiac GMC Truck, Inc., 3895 West Broad Street, Columbus, Ohio 43228, met or exceeded all of our specifications. Therefore we are recommending award of this contract go to Haydocy Pontiac GMC Truck, Inc. as the lowest, responsive, responsible and best bidder. We are recommending they be awarded the bid for Item #1, for a 2005 GMC Topkick Model TC4C042 truck with a dump body by America's Body Company at a price of $44,437.94 and for Item #2, for the extended warranty at a price of $1,070.00, for a total of $45,507.94. The Contract Compliance Number for Haydocy Pontiac GMC Truck, Inc. is 31-4398091. They do not have MBE/FBE status. There were 79 companies solicited and of the bids received no company had MBE/FBE status.

It is requested that this Ordinance be handled in an emergency manner, for this year's funding and to avoid an increase in cost after the beginning of 2005 along with the fact that the current vehicle is experiencing excessive repair costs.

FISCAL IMPACT: The Division of Water has allocated $40,000.00 for the 17,500 GVW Cab and Chassis Truck with Dump Body and extended warranty in the 2004 Budget. The additional costs for this purchase will be covered by a reprioritization of purchases within Object Level One 06. This vehicl...