Explanation
BACKGROUND: This ordinance authorizes the Director of Public Utilities to modify and increase funding to an existing contract (EL015568) with JDM Services, LLC for the disposal of clean fill from repair projects involving water, sanitary and power infrastructure. All three Divisions within the Department of Public Utilities use this service.
The Department of Public Utilities advertised and solicited competitive bids in accordance with Section 329 (Solicitation SA005248). Forty (40) vendors (40 MAJ) were solicited and one (1) bid (MAJ) was received and opened on January 30, 2014. The bid from JDM Services LLC was recommended for an award in the amount of $131,500.00, as the lowest, responsive and responsible bid received. The contract was established for one (1) year with the option to renew for three (3) additional years on a year-to-year basis. This modification is for the third year of the contract and the second of the additional three (3) years of renewal options.
Contract Compliance: 31-1772741, expires 1/27/2017
JDM Services LLC does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification is ADD $89,400.00. Total contract amount including this modification is $332,400.00
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract. The contract was initially established for one (1) year and contract language allows for three (3) additional years on a year to year basis and available funding and approval by Columbus City Council. This legislation authorizes the second of three planned contract modifications.
3. Reason other procurement processes not used...
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