City of Columbus - File #: 1340-2009

• File #: 1340-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/7/2009
• In control: Administration Committee
• On agenda: 12/7/2009
• Final action: 12/9/2009
• Title: To authorize the Director of the Department of Technology to modify, extend and increase a contract with Lawson Software for continued services and deliverables for the Central Payroll and Human Resources Information Management System; to authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for the acquisition of hardware from Smart Solutions, from a Universal Term Contract and for software from Software House International from a State Term Contract; to authorize the expenditure of $488,212.52 from the Information Services Bond Fund; and to declare an emergency ($488,212.52)

Date	Ver.	Action By	Action	Result
12/9/2009	1	CITY CLERK	Attest
12/8/2009	1	MAYOR	Signed
12/7/2009	1	Columbus City Council	Approved
12/7/2009	1	COUNCIL PRESIDENT	Signed
11/23/2009	1	Technology Drafter	Sent for Approval
11/23/2009	1	Auditor Reviewer	Reviewed and Approved
11/23/2009	1	CITY AUDITOR	Reviewed and Approved
11/23/2009	1	Technology Drafter	Sent for Approval
11/23/2009	1	CITY ATTORNEY	Reviewed and Approved
11/23/2009	1	Technology Drafter	Sent to Clerk's Office for Council
11/20/2009	1	Technology Drafter	Sent for Approval
11/20/2009	1	Technology Drafter	Sent for Approval
11/19/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/19/2009	1	FINANCE DIRECTOR	Reviewed and Approved
11/17/2009	1	Finance Reviewer	Reviewed and Approved
11/17/2009	1	Finance Reviewer	Reviewed and Approved
11/12/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/12/2009	1	Technology Drafter	Sent for Approval
11/12/2009	1	EBOCO Reviewer	Sent for Approval
11/12/2009	1	ODI DIRECTOR	Reviewed and Approved
11/12/2009	1	Technology Drafter	Sent for Approval
10/30/2009	1	Technology Drafter	Sent for Approval
10/29/2009	1	Technology Drafter	Sent for Approval

Explanation
Background:

This legislation authorizes the Director of the Department of Technology to modify, extend and increase a contract, associated with purchase order EL007511, previously authorized through ordinance #1799-2007, passed by Columbus City Council on November 26, 2007, with Lawson Software for the installation and related services associated with the Central Payroll and Human Resources Information Management System. This system is replacing an aged, out-dated system that is reaching the limit capacity associated with maintaining data, processing information and programs.

This ordinance will authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology to establish a purchase order for the acquisition of hardware from Smart Solutions, needed for this project. This purchase will be made from a Universal Term Contract (UTC), established through the competitive bid process by the Purchasing Office, FL003922 (BPCMP01G) with Smart Solutions, Inc., expiration March 31, 2011. Also, this ordinance will allow for the acquisition of software from Software House International (SHI), utlizing the State of Ohio, State Term Contract (0A07004 expiration 6/30/2010) authorized for the City's use by Ordinance 582-87. Additionaly, due to the immediate need, deadlines and timelines associated with the CHRIS project, this ordinance requests permission to waive competitive bidding according to Columbus City Code Section 329, as there is not enough time to allow the City to complete a bid process. The waiver will allow the City to utilize the State Term Contract to acquire the necessary software and any related services.

On April 13, 2009 Council approved and passed ordinance #0425-2009 that allowed for a modification to extend contract EL007511, with a coverage period from December 1, 2008 through November 30, 2009. This modification allowed the Department of Technology to continue receiving services an...