City of Columbus - File #: 1929-2003

• File #: 1929-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/21/2003
• In control: Administration Committee
• On agenda: 9/15/2003
• Final action: 9/15/2003
• Title: To authorize the Director of the Department of Finance to increase a purchase order with US Laser for printer services and supplies for the Department of Technology, on behalf of numerous City agencies, to authorize the expenditure of $47,851.10 from the Technology Director's Office, Cable Fund; $18,100.00 from the Technology's Director Office, Internal Service Fund, and to declare an emergency. ($65,951.10)

Date	Ver.	Action By	Action	Result
9/17/2003	1	MAYOR	Signed
9/17/2003	1	CITY CLERK	Attest
9/15/2003	1	Columbus City Council	Approved	Pass
9/15/2003	1	COUNCIL PRESIDENT	Signed
7/24/2003	1	Technology Drafter	Sent for Approval
7/24/2003	1	Auditor Reviewer	Reviewed and Approved
7/24/2003	1	CITY AUDITOR	Reviewed and Approved
7/24/2003	1	Technology Drafter	Sent for Approval
7/24/2003	1	CITY ATTORNEY	Reviewed and Approved
7/24/2003	1	Technology Drafter	Sent to Clerk's Office for Council
7/23/2003	1	Finance Reviewer	Reviewed and Approved
7/23/2003	1	FINANCE DIRECTOR	Reviewed and Approved
7/22/2003	1	EBOCO Reviewer	Sent for Approval
7/22/2003	1	ODI DIRECTOR	Reviewed and Approved
7/22/2003	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
7/22/2003	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND: This legislation is to authorize the Director of the Department of Finance to increase a purchase order with US Laser for printer services and supplies. The City of Columbus Purchasing Office has established a Universal Term Contract (UTC) FL001031 with US Laser, to provide this service to numerous City agencies: such as Civil Service, the Health Department, Development, Finance, Public Service and Human Resources.
In past fiscal years, the cost associated with printer services was paid by each City agency. This kept expenditures for each city agency below the $100,000.00 maximum that is placed on UTC expenditures under the provisions of City Code 329.07(g). These services and associated costs were centralized, in the beginning of fiscal year 2001, under the auspice of The Department of Technology (DoT).
The Department of Technology, on behalf of numerous City agencies, has an immediate need for additional funds to maintain current service and usage level for the remainder of the 2003 fiscal year. Without additional funds there will be interruption of printer services and supplies, resulting in the lack of productivity essential for daily operations.
FISCAL IMPACT: The balance needed to cover the remainder of this year's obligation is currently projected to be $65,951.10, unless an unforeseeable increase occurs. Funding is available in the 2003 budget.

EMERGENCY: Emergency legislation is requested to maintain current services provided by US Laser without interruption.
CONTRACT COMPLIANCE NUMBER: 311357570 Expires: 6/6/2005




Title
To authorize the Director of the Department of Finance to increase a purchase order with US Laser for printer services and supplies for the Department of Technology, on behalf of numerous City agencies, to authorize the expenditure of $47,851.10 from the Technology Director's Office, Cable Fund; $18,100.00 from the Technology's Director Office, Internal Service Fund, and to declare an em...