Explanation
Background: This ordinance authorizes the Finance and Management Director to enter into an agreement to establish one (1) Catalog Universal Term Contract for the option to purchase Sanitary Paper Products and Dispensers to be used by various City agencies. The term of the proposed option contract is through August 31, 2018. The contract may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on June 30, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the City Code (Solicitation RFQ001508). Fifty seven (57) bids were solicited; five (5) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible, and best bidder as follows:
Carmen's Distribution Systems Inc.: CC57058-101645 expires: 12/11/2016 Catalog Award $1.00
Total Estimated Annual Expenditure: $170,000.00
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Fiscal Impact: Funding to establish this option contract is from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
30-Day Designation: This ordinance is being submitted as 30-day legislation.
Title
To authorize the Finance & Management Director to enter into one (1) Universal Term Contract for the option to purchase Sanitary Paper Products and Dispensers with Carmen's Distribution Systems Inc.; and to authorize the expenditure of one (1) dollar to establish the contract from the General Fund ($1.00).
Body
WHEREAS, Sanitary paper products and dispensers are used to maintain facilities and meet other needs by various City Agencies; and
WHEREAS, the Purchasing O...
Click here for full text