City of Columbus - File #: 0237-2011

• File #: 0237-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/3/2011
• In control: Administration Committee
• On agenda: 4/4/2011
• Final action: 4/7/2011
• Title: To authorize the Director of the Department of Technology to renew an annual contract for maintenance, support and upgrades provided by Oracle America, Inc.; in accordance with sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $399,770.31 from the Department of Technology, Information Services Division, internal service fund. ($399,770.31)

Date	Ver.	Action By	Action	Result
4/7/2011	1	CITY CLERK	Attest
4/6/2011	1	MAYOR	Signed
4/4/2011	1	Columbus City Council	Approved	Pass
4/4/2011	1	COUNCIL PRESIDENT	Signed
3/14/2011	1	Columbus City Council	Read for the First Time
3/4/2011	1	Technology Drafter	Sent for Approval
3/4/2011	1	Auditor Reviewer	Reviewed and Approved
3/4/2011	1	CITY AUDITOR	Reviewed and Approved
3/4/2011	1	Technology Drafter	Sent for Approval
3/4/2011	1	CITY ATTORNEY	Reviewed and Approved
3/4/2011	1	Technology Drafter	Sent to Clerk's Office for Council
3/3/2011	1	Finance Reviewer	Reviewed and Approved
3/3/2011	1	Finance Reviewer	Reviewed and Approved
3/3/2011	1	Finance Reviewer	Sent for Approval
3/3/2011	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
3/3/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/2/2011	1	Technology Drafter	Sent for Approval
3/2/2011	1	EBOCO Reviewer	Sent for Approval
3/2/2011	1	ODI DIRECTOR	Reviewed and Approved
3/2/2011	1	Technology Drafter	Sent for Approval
3/1/2011	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
2/22/2011	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:

This ordinance will authorize the Director of the Department of Technology to renew a contract with Oracle America, Inc. for annual software maintenance support and upgrades associated with software that supports business management applications utilized citywide; such as 311, WASIMS, Performance Series, Income Tax, GIS and various other applications. The software is server based and has given the City the capability to web enable applications for citizens' use and ensure compliance with licensing agreements.

The company (Oracle USA Inc.), associated with the original contract changed their name and Federal Identification number May 2010. This legislation authorizes the Department of Technology to renew a contract with Oracle America, Inc., formerly known as Oracle USA Inc.

This ordinance will authorize the assignment of all open, past and present contracts between the City of Columbus with Oracle USA, Inc., FID 84-1332677 to Oracle America, Inc. FID 94-2805249; with the contract compliance expiring on 5/19/2012. In May 2010 Oracle USA, Inc. updated their W-9 to reflect the company name as Oracle America, Inc. with a new federal ID number but the same business address.


This ordinance requests approval to continue services provided by Oracle America, Inc. in accordance with sole source procurement provisions, of Section 329 of the Columbus City Code; as it has been determined that Oracle software can be purchased from third party vendors, however, only Oracle America, Inc. can supply network license, maintenance and support. This contract covers a twelve month period from May 31, 2011 through May 30, 2012.


FISCAL IMPACT:

During fiscal years 2009 and 2010, $376,821.85 and $388,126.51 were expended respectively with Oracle America, Inc. for annual software maintenance and support. Funding is available in the amount of $399,770.31 for the 2011 contract period, within the Department of Technology, Informatio...