City of Columbus - File #: 0795-2007

• File #: 0795-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/10/2007
• In control: Finance & Economic Development Committee
• On agenda: 6/4/2007
• Final action: 6/11/2007
• Title: To authorize the Finance and Management Director to establish a purchase order to purchase Police Canine units for the Public Safety Department, Police Division, per the terms and conditions of SA002388 from Germain Ford; to authorize the expenditure of $214,995.00 from the General Fund vehicle allocation, and to declare an emergency. ($214,995.00)

Date	Ver.	Action By	Action	Result
6/11/2007	1	CITY CLERK	Attest
6/8/2007	1	MAYOR	Signed
6/4/2007	1	Columbus City Council	Approved	Pass
6/4/2007	1	COUNCIL PRESIDENT	Signed
5/22/2007	1	CITY ATTORNEY	Reviewed and Approved
5/22/2007	1	Service Reviewer	Reviewed and Approved
5/22/2007	1	Safety Reviewer	Reviewed and Approved
5/22/2007	1	SAFETY DIRECTOR	Reviewed and Approved
5/22/2007	1	Service Reviewer	Sent to Clerk's Office for Council
5/21/2007	1	EBOCO Reviewer	Reviewed and Approved
5/21/2007	1	ODI DIRECTOR	Reviewed and Approved
5/21/2007	1	Service Reviewer	Reviewed and Approved
5/18/2007	1	Auditor Reviewer	Reviewed and Approved
5/18/2007	1	CITY AUDITOR	Reviewed and Approved
5/18/2007	1	Service Reviewer	Reviewed and Approved
5/17/2007	1	Finance Reviewer	Sent for Approval
5/17/2007	1	Finance Reviewer	Reviewed and Approved
5/17/2007	1	FINANCE DIRECTOR	Reviewed and Approved
5/17/2007	1	Service Reviewer	Reviewed and Approved
5/16/2007	1	Finance Reviewer	Reviewed and Approved
5/16/2007	1	Finance Reviewer	Sent for Approval
5/15/2007	1	Service Drafter	Sent for Approval
5/10/2007	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to issue a purchase order to Germain Ford for the purchase of five (5) Ford Explorer Police Canine Units for the Police Division. The Police Division needs to replace existing high mileage canine units. The following bids were received by the Purchasing office on May 3, 2007 for the purchase of Canine units via SA002388.


Vendor Bid Amount Status
Germain Ford $42,999.00 per unit Majority

After review of the bids received, the Fleet Management Division and the Police Division recommend acceptance of the lowest responsive, responsible, and best bid submitted by Germain Ford in the total amount of $214,995.00 for the purchase of five (5) canine units.

CONTRACT COMPLIANCE: Contract Compliance for Germain Ford.; 31-1742492, which expires 05/09/2008

EMERGENCY ACTION is necessary so that the purchase order for these vehicles can be issued as soon as possible in order to meet the manufacturer's order cutoff deadline.

FISCAL IMPACT: The Fleet Management Division budgeted $4 million in the 2007 General Fund vehicle allocation and an additional $1 million for vehicles in the Safety Staffing Contingency Fund. Year to date, approximately $3.4 million has been encumbered thus far from the General Fund vehicle allocation and the Safety Staffing Contingency Fund for the purchase of approximately 157 city vehicles. This ordinance authorizes an expenditure of $214,995.00 for the purchase of five (5) Ford Explorer Canine units for the Police Division from the General Fund vehicle allocation.



Title

To authorize the Finance and Management Director to establish a purchase order to purchase Police Canine units for the Public Safety Department, Police Division, per the terms and condi...