City of Columbus - File #: 0099-2011

• File #: 0099-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/12/2011
• In control: Public Safety & Judiciary Committee
• On agenda: 4/4/2011
• Final action: 4/7/2011
• Title: To authorize and direct the Franklin County Municipal Court Clerk to enter into a contract with Oracle America, Inc. for maintenance and support services in accordance with sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $46,464.00 from the Municipal Court Clerk Computer Fund; and to declare an emergency. ($46,464.00)

Date	Ver.	Action By	Action	Result
4/7/2011	1	CITY CLERK	Attest
4/6/2011	1	MAYOR	Signed
4/4/2011	1	Columbus City Council	Approved	Pass
4/4/2011	1	COUNCIL PRESIDENT	Signed
3/25/2011	1	Auditor Reviewer	Reviewed and Approved
3/25/2011	1	CITY AUDITOR	Reviewed and Approved
3/25/2011	1	MuniCrtClerk Drafter	Sent for Approval
3/25/2011	1	CITY ATTORNEY	Reviewed and Approved
3/25/2011	1	MuniCrtClerk Drafter	Sent to Clerk's Office for Council
3/24/2011	1	EBOCO Reviewer	Sent for Approval
3/24/2011	1	ODI DIRECTOR	Reviewed and Approved
3/24/2011	1	MuniCrtClerk Drafter	Sent for Approval
3/23/2011	1	Finance Reviewer	Reviewed and Approved
3/23/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/23/2011	1	MuniCrtClerk Drafter	Sent for Approval
3/22/2011	1	MUNICRTCLERK DIRECTOR	Reviewed and Approved
3/22/2011	1	MuniCrtClerk Drafter	Sent for Approval
3/22/2011	1	Finance Reviewer	Reviewed and Approved
3/22/2011	1	Finance Reviewer	Sent for Approval

Explanation

Background:
This ordinance authorizes the Franklin County Municipal Court Clerk (hereinafter "Municipal Court Clerk") to enter into a contract with Oracle America, Inc. for the renewal of software maintenance and support services for the period of May 31, 2011 through May 30, 2012 to be paid on a quarterly basis.

Ordinance 0806-2002 passed by Council on May 20, 2002, established a contract between Oracle USA, Inc. and the Franklin County Municipal Court for the restructuring of the Oracle licensing and maintenance and support for CourtView 2000, the Municipal Court Clerk's case management system, in accordance with the sole source provisions Section 329 of the Columbus City Code. Oracle support and maintenance has been ongoing since 2002 at the same cost of $46,464.00 per year.

Compliance number: Oracle America, Inc. compliance # 94-2805249
Expiration Date: 5/19/2012

In May 2010 Oracle USA, Inc. updated their W-9 to reflect the company name as Oracle America, Inc. with a new federal ID number but the same business address.

This company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.

Emergency: There is an immediate need to enter into a contract with Oracle America, Inc. for the continuity of Oracle maintenance and support services.

Fiscal Impact: The amount of $46,464.00 is available within the Franklin County Municipal Court Clerk Computer Fund.

Title

To authorize and direct the Franklin County Municipal Court Clerk to enter into a contract with Oracle America, Inc. for maintenance and support services in accordance with sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $46,464.00 from the Municipal Court Clerk Computer Fund; and to declare an emergency. ($46,464.00)

Body

Whereas, it is necessar...