City of Columbus - File #: 1975-2014

• File #: 1975-2014
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/25/2014
• In control: Finance Committee
• On agenda: 9/29/2014
• Final action: 10/1/2014
• Title: To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders from previously established Universal Term Contracts (UTCs) with multiple vendors for the purchase of vehicles for use by various City Departments and to enter into contracts for additional vehicles and up-fitting; to authorize the appropriation and expenditure of $1,002,171.00 from the Special Income Tax fund; and to declare an emergency. ($1,002,171.00) (AMENDED BY ORD. 2395-2015 PASSED 10/19/2015)

Date	Ver.	Action By	Action	Result
10/1/2014	1	CITY CLERK	Attest
9/30/2014	1	MAYOR	Signed
9/29/2014	1	COUNCIL PRESIDENT	Signed
9/29/2014	1	Columbus City Council	Approved	Pass
9/22/2014	1	Columbus City Council	Read for the First Time

Explanation

Background: This ordinance authorizes the Finance and Management Director to establish purchase orders and contracts for the purchase and up-fitting of vehicles and light duty trucks for various departments within the City of Columbus. The purchase orders for the majority of the vehicle purchases will be issued from Universal Term Contracts (UTCs) that have been previously established by the City of Columbus Purchasing Office. Competitive bidding for the remaining vehicles and up-fitting will go through the Division of Purchasing. All bids will be obtained and contracts awarded using City Code Chapter 329. This legislation will establish the funding necessary to enter into contracts with the vendors on an as-needed basis.

This ordinance authorizes the Finance and Management Director to establish purchase orders with Byers Ford, (Contract FL005473- Light Duty Trucks) for the acquisition of vehicles by the Fleet Management Division for subsequent distribution to various city departments.

Byers Ford Contract (FL005473) Compliance Number is 31-4139860, expires 12/17/2015 $400,435.00

This ordinance authorizes the Finance and Management Director to also establish purchase orders with the following vendors who were the most responsive and responsible bidders per their respective solicitations:

Enclosed Trailer - Facilities - SO047273, Rock’s Trailer, Compliance Number is 311032688, expires 12/18/14 $2,717.50
Harleys - Police - SA005486, AD Farrow, Compliance Number is 320045982, expires 4/24/16 $131,485.00
Skid Steer Loader - Fire - SA005500, Bobcat, Compliance Number is 310860716, expires 5/9/15 $45,113.27
Floor Scrubber, Ride on - Fleet - SA005537, Contract Sweepers, Compliance Number is 310780604, expires 6/28/15 $20,685

Up-fitting to include purchase of parts and or installation services: the up-fit of van bin packages, prisoner transport inserts, ladder racks, and partitions; to include cab/chassis up-fit of bodies with all necessar...