City of Columbus - File #: 2061-2004

• File #: 2061-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/10/2004
• In control: Safety Committee
• On agenda: 11/29/2004
• Final action: 12/1/2004
• Title: To authorize and direct the Director of Public Safety to enter into a contract for (AIMS) maintenance with Sagem Morpho, Inc., for the Division of Police in accordance with the Sole Source procurement, to authorize the expenditure of $184,990.44 from the General Fund; and to declare an emergency. ($184,990.44).

Date	Ver.	Action By	Action	Result
12/1/2004	1	ACTING CITY CLERK	Attest
11/30/2004	1	MAYOR	Signed
11/29/2004	1	Columbus City Council	Approved	Pass
11/29/2004	1	COUNCIL PRESIDENT	Signed
11/24/2004	1	Safety Drafter	Sent to Clerk's Office for Council
11/23/2004	1	City Clerk's Office	Sent back for Clarification/Correction
11/16/2004	1	CITY ATTORNEY	Reviewed and Approved
11/16/2004	1	Safety Drafter	Sent to Clerk's Office for Council
11/15/2004	1	Safety Drafter	Sent for Approval
11/15/2004	1	Auditor Reviewer	Reviewed and Approved
11/15/2004	1	CITY AUDITOR	Reviewed and Approved
11/15/2004	1	Safety Drafter	Sent for Approval
11/12/2004	1	SAFETY DIRECTOR	Reviewed and Approved
11/12/2004	1	Safety Drafter	Sent for Approval
11/12/2004	1	EBOCO Reviewer	Reviewed and Approved
11/12/2004	1	ODI DIRECTOR	Reviewed and Approved
11/12/2004	1	Safety Drafter	Sent for Approval
11/12/2004	1	Finance Reviewer	Reviewed and Approved
11/12/2004	1	FINANCE DIRECTOR	Reviewed and Approved
11/11/2004	1	Safety Reviewer	Reviewed and Approved
11/11/2004	1	Safety Reviewer	Reviewed and Approved
11/10/2004	1	Safety Drafter	Sent for Approval
11/10/2004	1	Safety Reviewer	Reviewed and Approved
11/10/2004	1	Safety Reviewer	Sent for Approval

Explanation

BACKGROUND:

A) Need: The Division of Police needs to purchase a one (1) year maintenance and support agreement with Sagem Morpho, Inc., in order to maintain the Automated Identification Management System (AIMS).

B) Bid Information: Since Sagem Morpho, Inc. is the company that has a patent on the system and the sole company offering this unique service, pricing was determined through a negotiation process.

C) Contract Compliance No: 33-0154789.

D) Emergency Designation: Emergency legislation is requested for this ordinance so as to allow for the funds to become available for the purchase of the maintenance contract for the continued operation of the AIMS system for Division of Police. Need is critical due to the fact that the current term of the maintenance contract expired February 28, 2004.

2. FISCAL IMPACT:

This purchase of $184,990.44 for the contract is from funds identified, appropriated and budgeted for this purpose in the 2004 General Fund Budget.

Title

To authorize and direct the Director of Public Safety to enter into a contract for (AIMS) maintenance with Sagem Morpho, Inc., for the Division of Police in accordance with the Sole Source procurement, to authorize the expenditure of $184,990.44 from the General Fund; and to declare an emergency. ($184,990.44).



Body

WHEREAS, the Division of Polic purchased an Automated Identification Management System (AIMS) by means of a Request For Proposal (RFP) process in March, 1992 and subsequent maintenance support contract from Sagem Morpho, Inc.; and

WHEREAS, the accurate and continual operation of the AIMS system is critical to police identification and investigations; and

WHEREAS, the Division of Police, Department of Public Safety needs to purchase a one year maintenance and support agreement; and

WHEREAS, Sagem Morpho, Inc. is the sole company that can provide this unique service; and

WHEREAS, it is in the best interest of the City to ent...