City of Columbus - File #: 1504-2003

• File #: 1504-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/3/2003
• In control: Utilities Committee
• On agenda: 7/14/2003
• Final action: 7/16/2003
• Title: To authorize and direct the Finance Director to enter into a contract for an option to purchase Fairbanks Morse Pump Parts & Repair Service, with Fairbanks Morse Pump Service Group, to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
7/16/2003	1	MAYOR	Signed
7/16/2003	1	CITY CLERK	Attest
7/14/2003	1	Columbus City Council	Approved	Pass
7/14/2003	1	COUNCIL PRESIDENT	Signed
7/1/2003	1	Finance - Purchasing Drafter	Sent for Approval
7/1/2003	1	Auditor Reviewer	Reviewed and Approved
7/1/2003	1	CITY AUDITOR	Reviewed and Approved
7/1/2003	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
6/30/2003	1	ODI DIRECTOR	Reviewed and Approved
6/30/2003	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
6/30/2003	1	CITY ATTORNEY	Reviewed and Approved
6/26/2003	1	EBOCO Reviewer	Reviewed and Approved
6/9/2003	1	Finance Reviewer	Reviewed and Approved
6/3/2003	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Fairbanks Morse Pump Parts & Repair Service for the Sewerage and Drainage Division, the largest user. The term of the proposed option contract would be two years with an option to renew for one (1) additional year, if mutually agreed

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA000429BGB). Eighty-eight (MAJ:84, MBE:2, FBE:2) bids were solicited; two (MAJ:2) bids received.

The Purchasing Office is recommending award of a contract to the low bidder:
Fairbanks Morse Pump Service Group, MAJ, CC#41-1881858
Estimated Annual Expenditure: $25,000.00

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Sewerage and Drainage Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance Director to enter into a contract for an option to purchase Fairbanks Morse Pump Parts & Repair Service, with Fairbanks Morse Pump Service Group, to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00)

Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on April 17, 2003 and selected the lowest bid; and

WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and se...