City of Columbus - File #: 1645-2007

• File #: 1645-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/9/2007
• In control: Administration Committee
• On agenda: 11/5/2007
• Final action: 11/8/2007
• Title: To authorize the Director of Technology to enter into contract with Gudenkauf Corporation for the installation of fiber optic cable and related services; and to authorize the expenditure of $150,906.00; and to declare an emergency ($150,906.00)

Date	Ver.	Action By	Action	Result
11/8/2007	1	CITY CLERK	Attest
11/7/2007	1	MAYOR	Signed
11/5/2007	1	Columbus City Council	Approved
11/5/2007	1	COUNCIL PRESIDENT	Signed
10/17/2007	1	Auditor Reviewer	Reviewed and Approved
10/17/2007	1	CITY AUDITOR	Reviewed and Approved
10/17/2007	1	Technology Drafter	Sent for Approval
10/17/2007	1	CITY ATTORNEY	Reviewed and Approved
10/17/2007	1	Technology Drafter	Sent for Approval
10/15/2007	1	Finance Reviewer	Reviewed and Approved
10/15/2007	1	Finance - Purchasing Reviewer	Sent for Approval
10/15/2007	1	FINANCE DIRECTOR	Reviewed and Approved
10/15/2007	1	Technology Drafter	Sent for Approval
10/12/2007	1	Finance Reviewer	Reviewed and Approved
10/11/2007	1	EBOCO Reviewer	Sent for Approval
10/11/2007	1	ODI DIRECTOR	Reviewed and Approved
10/11/2007	1	Technology Drafter	Sent for Approval
10/11/2007	1	Service Reviewer	Reviewed and Approved
10/10/2007	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
10/10/2007	1	Technology Drafter	Sent for Approval
10/9/2007	1	Technology Drafter	Sent for Approval

Explanation
Background: This legislation authorizes the Director of Technology to enter into contract with Gudenkauf Corporation, for the installation of fiber optic cable (long, thin strands arranged in bundles used to transmit light signals over long distance). This installation will allow connectivity between the City's Data Center facility and the new Fleet Management Facility located at 4211 Groves Road. Also, this installation will allow for high speed fiber connectivity to various city agencies associated with voice, video and data communications. These services are needed to begin prior to the end of this year, 2007 and will commence upon approval of this ordinance and the associated certified purchase order.

The Department of Technology (DoT) exercised due diligence by completing the competitive bid process in compliance with Columbus City Code Section 329. A formal bid was prepared and posted on the City's solicitation web site and advertised in the City Bulletin on August 11, 2007; while the bid was posted the Department held a pre-bid meeting, of which eight (8) contractors attended.

On September 21, 2007 the Department of Technology received and opened five (5) bids, associated with SA002591, all identified as majority owned vendors; of the five (5) bids two or deemed non-responsive; Metropolitan Communications Group, Inc. ($119,038.42), which was the lowest numerical bid yet deemed non-responsive to section P-3 (requires that proposed substitutions be specified together with amounts to be added to or deleted from the base bid). Also, the lowest numerical bid was deemed non-responsive to section 1.1.3.1.1. This section requires that the City's existing cable remains safely secured and in service until removal is approved by the City. The second lowest numerical bid came from Thayer Power and Communication Line Construction Co., Inc. ($129,783.30); deemed non-responsive to section P-2 (requesting for names and addresses of parties wit...