City of Columbus - File #: 1827-2006

• File #: 1827-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/10/2006
• In control: Safety Committee
• On agenda: 10/23/2006
• Final action: 10/25/2006
• Title: To authorize and direct the appropriation of $64,840 within the Public Safety Initiatives Fund; to authorize and direct the City Clerk to contract with Matrix Consulting Group for a management audit of the Municipal Court Clerk's Office to assess the effectiveness and efficiency of office operations, to authorize the expenditure of said funds, and to declare an emergency ($64,840).
• Sponsors: Michael C. Mentel

Date	Ver.	Action By	Action	Result
10/25/2006	1	CITY CLERK	Attest
10/24/2006	1	MAYOR	Signed
10/23/2006	1	Columbus City Council	Approved	Pass
10/23/2006	1	COUNCIL PRESIDENT	Signed
10/18/2006	1	ODI DIRECTOR	Reviewed and Approved
10/18/2006	1	Council Drafter	Sent to Clerk's Office for Council
10/18/2006	1	EBOCO Reviewer	Sent for Approval
10/17/2006	1	CITY ATTORNEY	Reviewed and Approved
10/17/2006	1	Council Drafter	Sent for Approval
10/17/2006	1	Council Drafter	Sent for Approval
10/17/2006	1	Council Drafter	Sent for Approval
10/17/2006	1	CITY CLERK (approver)	Reviewed and Approved
10/13/2006	1	EBOCO Reviewer	Reviewed and Disapproved
10/12/2006	1	Council Drafter	Sent for Approval
10/11/2006	1	CITY AUDITOR	Reviewed and Approved
10/11/2006	1	Auditor Reviewer	Reviewed and Approved
10/10/2006	1	Council Drafter	Sent for Approval

Explanation

Background: During the 2006 budget process, the new Municipal Court Clerk requested over $1 million to restore approximately 20 positions that had been left vacant by the previous clerk. The expected benefits of on-going technology enhancements in clerk operations explains in part the gradual reduction in personnel experienced in the office during the last few years. In addition, although uncertain as to what extent, budget constraints and management decisions contributed to decline in staff.

Council opted to increase Court Clerk office funding by 3 positions immediately, and committed itself to join the new Clerk to invest funds to conduct a more thorough review and audit of current operations and the technology project to determine the best path to affect further service enhancements.

The City Council advertised and solicited proposals for a management audit of the Municipal Clerk of Court's Office. The advertisement, solicitation, and receipt of proposals were conducted by the Legislative Research Office, on behalf of the City Council, in accordance with Columbus City Code Chapter 329, Section 329.10 regarding professional service contracts. Four firms submitted proposals; two were interviewed. Prices ranged from $68,000 to $85,000. A multi-disciplinary evaluation team recommended Matrix as the highest ranked offeror during the selection process.

Fiscal Impact: Matrix Consulting Group is the recommended firm based on lower cost, more extensive experience with court systems, and excellent references. It also agreed to reduce its quoted fee by $3,160 to $64,840. It is submitted as an emergency to expedite the study for potential impact to the 2007 budget.

Contract compliance number: 050545979


Title

To authorize and direct the appropriation of $64,840 within the Public Safety Initiatives Fund; to authorize and direct the City Clerk to contract with Matrix Consulting Group for a management audit of the Municipal Court Cl...