Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a planned contract modification for professional engineering services with HNTB Ohio, Inc. for the Smart Lighting Phase 4 project, CIP #670878-100004, in an amount up to $499,927.82 for Division of Power.
The City of Columbus, Division of Power has initiated a smart street lighting project to convert existing HPS luminaires to LED and connect them to a central control system. This modification will focus on the citywide LED conversion with some smart controls including procurement documents, providing technical support for procurement and implementation plus continued support for smart lighting pilots and new product evaluations.
The Columbus Community Area is “99 - Citywide” as planning area work span to multiple areas throughout the City of Columbus.
1.1 Amount of additional funds to be expended: $499,883.36
Original Contract Amount: $676,000.00 (ORD 0815-2022; PO330311)
Modification #1 (current): $499,883.36 (ORD 0217-2024, PO494787)
Modification #2 (Future) $499,927.82 (Current)
Total $1,675,811.18
1.2. Reason other procurement processes are not used:
This contract was previously awarded per the City’s RFP process. This is a planned modification to add funding for the current phase of the project. A new procurement process is not needed.
1.3. How cost of modification was determined:
The Consultant prepared a quote based on current contract pricing, contract job titles, and allowable expenses to accomplish the scope of work for this next phase. The City Project Manager and associated staff reviewed the quote, negotiated with the consultant, and approved the final quote.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
Implementing Smart Lighting will allow the Division to not only control the streetlights from a central operating system, ...
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