City of Columbus - File #: 0612-2011

• File #: 0612-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/11/2011
• In control: Finance Committee
• On agenda: 5/9/2011
• Final action: 5/12/2011
• Title: To authorize the Finance and Management Director to enter into a contract for the option to purchase Geological Borings and Monitoring Wells with Moody's of Dayton, Inc.; to authorize the expenditure of $1.00 to establish the contract from the Mail, Print Services and UTC Fund Account; and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
5/12/2011	1	CITY CLERK	Attest
5/11/2011	1	MAYOR	Signed
5/9/2011	1	Columbus City Council	Approved	Pass
5/9/2011	1	COUNCIL PRESIDENT	Signed
4/28/2011	1	EBOCO Reviewer	Sent for Approval
4/28/2011	1	ODI DIRECTOR	Reviewed and Approved
4/28/2011	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
4/28/2011	1	Finance Drafter	Sent to Clerk's Office for Council
4/27/2011	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
4/26/2011	1	City Clerk's Office	Sent back for Clarification/Correction
4/25/2011	1	Finance Drafter	Sent to Clerk's Office for Council
4/22/2011	1	CITY ATTORNEY	Reviewed and Approved
4/20/2011	1	Finance Drafter	Sent for Approval
4/19/2011	1	ODI DIRECTOR	Reviewed and Approved
4/19/2011	1	Finance - Purchasing Drafter	Sent for Approval
4/19/2011	1	Auditor Reviewer	Reviewed and Approved
4/19/2011	1	CITY AUDITOR	Reviewed and Approved
4/18/2011	1	EBOCO Reviewer	Sent for Approval
4/15/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
4/15/2011	1	FINANCE DIRECTOR	Reviewed and Approved
4/12/2011	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance is for the option to establish a Universal Term Contract for Geological Borings and Monitoring Wells for the Division of Power and Water, the sole user. This contract will provide for approximately twenty-five (25) subsurface geologic investigations (borings), installation of approximately fifteen (15) monitoring wells and the abandonment of approximately ten (10) monitoring wells within the southern Central Ohio area. The term of the proposed option contract would be two and one-half (2-1/2) years, expiring December 31, 2013, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 17, 2011.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003853). Fourteen (14) bids were solicited: (M1A-1, F1-0, MBR-0). Two bids were received.

DLZ Ohio was the low bidder for Items 1-11 and 29-39, but did not bid Items 12-28, (Rotosonic and Cable Tool Borings). Specifications require that one award will be made for all items. Moody's of Dayton was the sole bidder that bid all items. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder as follows:

Moody's of Dayton, Inc., MAJ, CC# 31-0641203 expires 10/05/2012, All Items, $1.00
Total Estimated Annual Expenditure: $25,000.00, Division of Power and Water, the sole user

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

This ordinance is being submitted as an emergency because, since the previous Geological Borings and Monitoring Well UTC contractor dissolved their business, there currently is no UTC contract for this vital service in place, and without emergency action, the efficient delivery of valuable public services will be ...