Explanation
BACKGROUND
This ordinance authorizes the Director of Department of Technology to renew the contract with Brown Enterprise Solutions, LLC for the Veeam Data Platform Advance Universal subscription for a total cost of $152,570.00.
The Veeam Data Platform Advance Universal subscription works as a backup system in conjunction with the city’s current infrastructure. The software licensing maintenance and support services are necessary to continue services for protection from events such as data corruption, accidental data deletion, malicious attacks (e.g. recovering from Ransom Ware), and natural disasters that could take down a city data center (e.g. tornados, fires).
Ordinance 3107-2023, authorized the Director of Technology to enter into a contract for the purchase of Veeam Data Platform Advance Universal subscription in the amount of $122,170.00. The contract was advertised through Vendor Services as RFQ025982 published September 22, 2023, and awarded to Brown Enterprise Solutions, LLC. The original contract term was for one year, from December 23, 2023, and ending on December 22, 2024, which included the option of three (3) additional one (1) year terms at the same pricing and the same escalator clause renewal options. Ordinance 2295-2024 authorized year one (1) of the agreed three (3) additional renewals for the amount of $130,150.00.
This ordinance authorizes the second renewal at a total cost of $152,570.00 for a period of twelve (12) months, starting on December 23, 2025, through December 22, 2026. The current contract (second renewal) expires December 22, 2025, per Ordinance 2295-2024.
1.1 Amount of additional funds to be expended
The original contract amount: $122,170.00 (PO479932, Ord. 3107-2023)
Optional Renewal #1: $130,150.00 (PO389162, Ord. 2295-2024)
Optional Renewal #2: $152,570.00 (This ordinance)
TOTAL RENEWALS: $404,890.00
FISCAL IMPACT
The funds for this expenditure have been identified and are available wi...
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