Explanation
BACKGROUND: This ordinance is for the option to purchase Eaton Char-Lynn Motors through a Universal Term Contract for the Fleet Management Division. Eaton Char-Lynn Motors are used by the Fleet Management Division to repair various vehicles. The term of the proposed option contract will be two (2) years. The contract is through October 31, 2013, with the option to extend for one additional year, or portion thereof. The Purchasing Office opened formal bids on November 21, 2011.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004183). Thirty Four (34) bids were solicited: (M1A-0, F1-0, MBR-0). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder in compliance with the specifications.
Applied Industrial Technologies, Inc., CC# 340117420 (expires 07/26/13).
Total Estimated Annual Expenditure: $30,000.00
The company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into one (1) Universal Term Contract for the option to purchase Eaton Char-Lynn Motors with Applied Industrial Technologies, Inc.; to appropriate $50.00 within the Mail, Print Services and UTC Fund; to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an ...
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