City of Columbus - File #: 1641-2005

• File #: 1641-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/27/2005
• In control: Public Service & Transportation Committee
• On agenda: 10/24/2005
• Final action: 10/26/2005
• Title: To authorize the Public Service Director to modify and increase an existing contract with Evans, Mechwart, Hambleton and Tilton, Incorporated, for preliminary design of the I-670/Fourth Street Off Ramp project; to waive the formal competitive bidding requirements of the City Code; to authorize the expenditure of $5,000.00 from the Development Limited Bond Fund for the Transportation Division and to declare an emergency. ($5,000.00)

Date	Ver.	Action By	Action	Result
10/26/2005	1	ACTING CITY CLERK	Attest
10/25/2005	1	MAYOR	Signed
10/24/2005	1	Columbus City Council	Approved	Pass
10/24/2005	1	COUNCIL PRESIDENT	Signed
10/12/2005	1	CITY ATTORNEY	Reviewed and Approved
10/12/2005	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
10/11/2005	1	EBOCO Reviewer	Reviewed and Approved
10/11/2005	1	ODI DIRECTOR	Reviewed and Approved
10/11/2005	1	SERVICE DIRECTOR	Reviewed and Approved
10/7/2005	1	Service Drafter	Sent for Approval
10/7/2005	1	Auditor Reviewer	Reviewed and Disapproved
10/7/2005	1	Auditor Reviewer	Reviewed and Approved
10/7/2005	1	CITY AUDITOR	Reviewed and Approved
10/7/2005	1	SERVICE DIRECTOR	Reviewed and Approved
10/6/2005	1	Finance Reviewer	Reviewed and Approved
10/6/2005	1	FINANCE DIRECTOR	Reviewed and Approved
10/4/2005	1	Service Reviewer	Reviewed and Approved
10/4/2005	1	SERVICE DIRECTOR	Reviewed and Approved
9/28/2005	1	Service Reviewer	Reviewed and Approved
9/27/2005	1	Service Drafter	Sent for Approval

Explanation
Ordinance 2226-2003, passed March 1, 2004, authorized the Public Service Department to enter into a $19,600.00 contract with Evans, Mechwart, Hambleton and Tilton, Incorporated, (EMH&T) for a preliminary engineering study of the I-670/Fourth Street off-ramp realignment. This study was to determine if realignment of the I-670 off ramp to Fourth Street using Ohio Department of Transportation (ODOT) standards is possible. The consultant provided traffic and geometric feasibility analysis, preliminary cost estimates and coordination with ODOT for the intersection reconfiguration.

This legislation modifies and increases the existing design contract by $5,000.00. The modification is necessary to conduct a weave study requested by ODOT. This was not in the original scope of services. This study will determine the level of service of the off ramp before and after the realignment.

This modification represents a continuation of the existing work being performed and it would not be practical to contract with a different consultant since EMH&T is familiar with the project. The current hourly rate, overhead rate and percentage of profit that were negotiated at the beginning of the project were used to determine the amount of this modification. This ordinance waives the formal competitive bidding requirements of the City Code because the original contract was under $20,000.00 and was bid informally. EMH&T's contract compliance number is 31-0685594; this expires November 29, 2007.

The original contract amount was $19,600.00. This is the first modification. The total contract amount including this modification is $24,600.00.

Fiscal Impact: Funds in the amount of $5,000.00 are budgeted and available within the Development Limited Bond Fund, Miscellaneous Economic Development project.

Emergency action is requested for immediate modification of the design contract in order to maintain the scheduled construction of the project.



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