City of Columbus - File #: 0503-2007

• File #: 0503-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/21/2007
• In control: Finance & Economic Development Committee
• On agenda: 4/9/2007
• Final action: 4/11/2007
• Title: To authorize the Finance and Management Director to establish purchase orders for the Fleet Management Division on behalf of varioius city divisions, per the terms and conditions of citywide Universal Term Contracts, to authorize the expenditure of $187,882.00 from the General Fund Vehicle Allocation; and to declare an emergency. ($187,882.00)

Date	Ver.	Action By	Action	Result
4/11/2007	1	CITY CLERK	Attest
4/10/2007	1	MAYOR	Signed
4/9/2007	1	Columbus City Council	Approved	Pass
4/9/2007	1	COUNCIL PRESIDENT	Signed
3/28/2007	1	Service Drafter	Sent for Approval
3/28/2007	1	Auditor Reviewer	Reviewed and Approved
3/28/2007	1	CITY AUDITOR	Reviewed and Approved
3/28/2007	1	Service Reviewer	Sent for Approval
3/28/2007	1	CITY ATTORNEY	Reviewed and Approved
3/28/2007	1	Service Reviewer	Sent to Clerk's Office for Council
3/27/2007	1	FINANCE DIRECTOR	Reviewed and Approved
3/26/2007	1	Finance Reviewer	Reviewed and Approved
3/26/2007	1	Finance Reviewer	Reviewed and Approved
3/23/2007	1	SERVICE DIRECTOR	Reviewed and Approved
3/23/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
3/23/2007	1	SERVICE DIRECTOR	Reviewed and Approved
3/21/2007	1	Service Drafter	Sent for Approval
3/21/2007	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND: The Divisions of Fire, Support Services, Facilities Management, and Recreation & Parks desire to replace twelve vehicles that have high mileage and high maintenance costs; four (4) autos for the Fire Division, one (1) one ton cargo van for Recreation & Parks, two (2) ¾ ton cargo vans for Public Safety Support Services, and two (2) ¾ ton cargo vans, one (1) passenger van and two (2) ¾ ton pickup trucks for Facilities Management Division. This legislation authorizes the Finance & Management Director to issue purchase orders for the purchase these vehicles. All twelve older vehicles will disposed of upon delivery the new vehicles.

BID INFORMATION: All vehicles will be purchased in accordance Universal Term Contracts (UTC's) as established by the Purchasing office via Solicitation SA002116CGW, Contract # FL003265 for the Chevrolet Malibu mid size sedans from Byers Chevrolet LLC. SA001717CGW, Contract # FL003302 for the Chevrolet 1 ton Cargo Van from White Family of Dealerships. SA001717CGW, Contract # FL003302 for the ¾ ton Cargo Vans from White Family of Dealerships. SA002117CGW, Contract # FL003297 for the full size Chevrolet passenger van from Byers Chevrolet - Commercial Trucks. SA002117CGW, Contract# FL003298 for the ¾ ton Ford pick ups from 32 Ford Mercury, Inc. Although cutoff dates may be as early as April 2007, the above vehicle contracts all expire 8/31/2007.

CONTRACT COMPLIANCE: Contract Compliance for Byers Chevrolet is 314139860, majority. White Family of Dealerships is 314446316, majority. 32 Ford Mercury is 311285506, minority.

Emergency action is necessary so that the purchase orders for these vehicles can be issued as soon as possible in order to meet the manufacturer's order cutoff deadlines.

FISCAL IMPACT: The Fleet Management Division budgeted $5.0 million in the 2007 General Fund vehicle allocation. This ordinance authorizes an expenditure of $187,882.00. Year to date, approximately $1.45 milli...