Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Columbus Water and Power (CWP) to enter into a sole source contract with Hansen Banner, LLC for annual software maintenance and support for the Columbus Utility Billing System (CUBS) for the contract amount of $797,680.36.
The City uses CUBS to support billing and collections for the Department of Columbus Water and Power (CWP). This contract will allow DoT and CWP to continue utilizing services provided by Hansen Banner, LLC for annual software maintenance and support services for the Columbus Utility Billing System (CUBS).
This ordinance requests approval to enter into a sole source contract for services provided by Hansen Banner, LLC in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code as it has been determined Hansen Banner, LLC is the sole distributor of the software products associated with the CUBS system, and does not utilize distributors or resellers to provide maintenance and support or professional services for its software products.
This ordinance authorizes the expenditure of $797,680.36 for a period of twelve (12) months, starting on October 1, 2026, to September 30, 2027.
FISCAL IMPACT:
Funding in the amount of $797,680.36 is budgeted and available in the Department of Technology’s Information Services Division’s Operating Fund, Fund 5100.
CONTRACT COMPLIANCE:
Vendor: Hansen Banner, LLC
DAX vendor no.: 008834
Expiration Date: 7/14/2027
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Columbus Water and Power (CWP), to enter into the sole source contract for annual software maintenance and support services with Hansen Banner, LLC in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $797,680.36 from the Department of Technology, Information Service Operating Fund...
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